Events Assistant & Business Support

Events Assistant & Business Support

National Composites Centre

Bristol based with Hybrid working

Sponsorship: We are unable to offer sponsorship for this position.

Summary

This is a new position to support our increasing number of events, exhibitions, and VIP visits, so that we can maintain a high level of delivery.

You will be part of a Marketing and Communication Team reporting to the Events Manager, supporting the preparation and on the day delivery for visits and events. You will also support internal communications and provide ad hoc assistance to the Senior Leadership Team.

Events Support (approximately 60% of role)

Supporting the Events Manager in the successful planning, coordination, and execution of internal, customer, sector, governmental and inward investment visits. Managing the event invitation process, setting up for event facilities, on the day event support, liaising with internal departments and external stakeholders to ensure successful delivery.

Working with the Events Manager to plan and deliver NCC brand exhibitions for space only and shell scheme delivery. Booking travel and hotel accommodation for exhibition staff. Travel to the exhibition site for stand sign off and set up, as required.

Working closely with key NCC stakeholders and 3rd party suppliers to confirm exacting requirements to help deliver a seamless meeting/event enhancing the customer experience.

Coordinate event preparation and on the day support in areas such as room set-ups, visitor management, catering requirements.

Business Support (approximately 20% of role)

Providing excellent front of house service, enhancing the customer experience of the NCC as the first point of contact. Booking in visitors, generating and issuing the appropriate passes and filing any data in accordance with GDPR.

Ensuring offices are consistently well maintained/tidy and conform to the required Health and Safety standards.

Ordering and maintaining good stock levels of all required consumables e.g. stationery, kitchen and refreshment supplies.

Administration of Business Travel system: user and supplier management, travel policy alignment, system updates, troubleshooting and support.

Scheduling meeting requests e.g. booking meeting rooms and online platforms as required.

Senior Leadership Team Support (approximately 15% of role)

Coordinating the preparation of Senior Leadership Team led meetings and away days inclusive of venue arrangements, room set-ups, visitor management and catering requirements.

Arranging domestic and international travel.

Monthly expense reconciliation.

Raising purchase orders for consumables.

Staff Engagement activities (approximately 5% of role)

Coordinate the preparation and on the day support in areas such as:

All-staff social events and help promote staff-led social activities e.g. sports clubs, walking group.

On-site engagement activities, designed to help staff to connect across departments, and to encourage a greater on-site presence.

So, what are we looking for in your application?

We like to see diverse applications and welcome people from different industries. Specific experience we will look for in your CV would include:

1. Prior career experience as an events assistant or coordinator, ideally within a similar industry or government sector.
2. Experience supporting a range of event types such as exhibitions, VIP visits, conferences or investment visits.
3. Experience within a business support function or similar activities described above.
4. Good communication and interpersonal skills.
5. Experience supporting senior leadership teams and VIPs.
6. An interest in engineering, composites or manufacturing would be advantageous.

What do we offer in return?

Hybrid and flexible working patterns as standard, annual salary reviews, company paid private medical insurance, up to 12.5% employer pension contribution, great people, honorary staff status at the University of Bristol. With a genuine focus on wellbeing, EDI and learning and development this is a chance to build your career in a thriving R&D facility with a bright future.

Unsure if you should apply? Got a quick question you wanted to check beforehand? Please feel free to reach out to the recruitment team, Jon Barratt, via LinkedIn.

Why the NCC?

We see our success in yours. The future of innovation and engineering relies on the NCC, and we rely on the right individuals to make it happen, whether they’re engineers or not!

Diverse challenges: the NCC isn’t just about aerospace. We’re working with over 16 sectors and a variety of customers, from private ventures to the global tier 1 companies, providing variety to your experience.

Innovation: a world-leading research and development centre, the work we do brings novel and innovative solutions to industry, with the future firmly in mind. So we need innovating thinking not just in Engineering, but across all support functions.

Development in composites, and you: if the scope of exciting work isn’t enough to sway you, our ethos of continued learning and development and flexible working patterns will.

We look forward to hearing from you.