Events Assistant

Events Assistant

Hybrid and Unipart House, Cowley

£27,000 per annum, plus 30 days holiday, pension, bonus, life assurance, employee assistance programme, wellbeing support, and flexible benefits scheme

About the Job

As the Events Assistant at Unipart, you will support the Events Manager in planning, organising, and executing our core, flagship events. You will assist in the delivery of events and help to ensure that all event objectives are met. In some cases you will also take ownership of some events, including the planning and preparation.

Key Responsibilities

• Support on strategy and execution of flagship events and associations
• Support the planning, organising, and execution of Unipart’s core flagship events, in line with the in-year Marketing budget such as expos, internal and external conferences, webinars, dinners, awards, memberships and other types of events, also taking ownership of the complete planning process for some events
• Assist with the event organisation of Group external communications such as Unipart owned events and roundtables
• Coordinate with marketing leads to ensure events are organised in good time and our presence is optimal
• Manage events processes
• Ensure all events are listed in the Events Tracker in Monday.com
• Assist with event set up and RoI tracking in HubSpot
• Support event planning by researching potential events, spaces, and logistics, and collaborate with the event manager to optimise Unipart's event representation
• Assist with devising and implementing event plans and concepts
• Manage events stakeholder relations
• Handle logistics with internal and external parties, including transportation, equipment orders, and coordination of employees, including travel and hotel booking if necessary
• Assist with managing branding and communication
• Measure event effectiveness
• Assist with management of the event feedback surveys
• Work with the wider Marketing Team on projects to improve processes, incorporating HubSpot support for event reporting and ROI

About You

We’d love you to have the following skills and experience, but please apply if you think you’d be able to perform well in this role!

• Project Management Experience
• Strong interpersonal skills
• Good IT skills with Gmail, Microsoft Office, Google Sheets
• Organised and Detail Oriented, with a positive, can-do attitude and a willingness to learn and develop
• Ability to prioritise and multitask in a fast-paced working environment with excellent organisational skills
• Focused on accuracy with good attention to detail
• Driving licence and willingness to travel to various locations as required by the event schedule
• A team player with a positive attitude and the ability to work under pressure and on their own initiative
• A problem-solving mindset and the ability to stay calm under pressure