Event Operations Support - Temporary

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Event Operations Support - Temporary, London

Client: Handle Recruitment

Location: London, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 1

Posted: 30.03.2025

Expiry Date: 14.05.2025

Job Description:

Duration: 6 Weeks (Potential to Go Permanent)
Job Type: 4 days a week (Tuesday to Friday) Hybrid
Rate: £13.85 per hour

Role Overview:
As an Event Operations Assistant, you will play a pivotal role in ensuring our clients' events run smoothly. This includes managing delegate and speaker coordination, assisting with webinar logistics, handling supplier communications, and supporting on-site operations for conferences and awards. While the role is initially temporary, there is an exciting opportunity for the right candidate to become a permanent member of the team.

Key Responsibilities:

• Delegate & Speaker Management: Coordinate with delegates and speakers before and during events, ensuring seamless participation and communication.
• Reporting: Assist with event reporting, tracking engagement, and providing key insights post-event.
• Webinar & Zoom Support: Manage webinar schedules, assist the Zoom partner with event logistics, and provide technical support to ensure virtual events are executed flawlessly.
• Awards & Conference Support: Assist on-site with the logistics and coordination of awards and conferences, ensuring smooth operations throughout.
• Supplier Liaison: Be the point of contact for suppliers, ensuring materials (such as badges) are printed and distributed in a timely manner.
• Salesforce & Cvent: Support event registration and reporting through Salesforce and Cvent. We are especially looking for someone with Salesforce experience to streamline event operations.
• On-the-Day Support: Provide hands-on assistance with any task as needed, ensuring the event's success and smooth execution.

Requirements:

• Previous experience in event operations or a related field is desirable.
• Strong organizational and multitasking abilities, with attention to detail.
• Excellent communication skills and the ability to collaborate with clients, suppliers, and colleagues.
• Familiarity with Salesforce and Cvent is preferred, especially if you're a Salesforce whizz!
• Experience with virtual event platforms like Zoom is a plus.
• Ability to stay calm under pressure and handle multiple tasks during busy event days.
• Flexibility needed based on the event schedule.
• A hands-on, proactive approach to ensuring all event details are managed effectively.
• Proficiency in Salesforce.
• Experience with Cvent and Zoom.
• Background in coordinating large conferences or awards events.
• Strong problem-solving and time management skills.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.