Event Manager (Contract)

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

As an Event Manager, you will be part of a dynamic team and orchestrate the end-to-end planning, organization, and execution of diverse events, ensuring exceptional experiences for clients and attendees alike.

You will conceptualize event concepts, develop strategic event plans, and oversee all logistical aspects, from venue selection and vendor coordination to budget management and post-event evaluation.

Utilizing your excellent leadership and communication skills, you will liaise with clients, stakeholders, and internal teams to align event objectives with organizational goals, delivering events that exemplify our clients' brand and exceed expectations.

Your ability to problem-solve, adapt to changing circumstances, and stay composed under pressure will be crucial in creating successful and memorable events.

This is a 6 month contract to perm role.

Responsibilities:

1. Proposal & Pitches
   1. Lead the creation and customization of event proposals, tailoring them to specific client needs and event requirements.
   2. Coordinate with different teams to ensure all elements of the proposal align with the event strategy and objectives.
2. Event Marketing
   1. Develop event-specific marketing strategies to promote the event effectively.
   2. Identify target audiences and tailor marketing initiatives accordingly.
3. Event Planning and Coordination
   1. Develop and oversee comprehensive event plans, including budgets, timelines, and task delegation.
   2. Coordinate with various teams and vendors to ensure all elements of the event align with the plan.
   3. Liaise with stakeholders and manage their expectations throughout the event planning process.
4. Vendor Management
   1. Conduct thorough research to identify potential vendors and gather proposals.
   2. Negotiate contracts, terms, and pricing with selected vendors, ensuring legal compliance.
5. Risk Management and Troubleshooting
   1. Conduct thorough risk assessments for events, identifying potential risks and their impact on event outcomes.
   2. Address and resolve immediate issues that arise during the event, coordinating with the event team and vendors.
6. On-site Event Management
   1. Lead and manage the onsite event team, ensuring roles and responsibilities are clear.
   2. Manage and coordinate onsite logistics, including vendor interactions and setup.
7. Post-Event Evaluation and Reporting
   1. Oversee the post-event evaluation process, ensuring data collection and analysis are thorough and accurate.
   2. Generate a comprehensive post-event report outlining event performance, attendee feedback, and any recommended improvements.
8. Budget Management
   1. Develop event budgets in collaboration with relevant stakeholders.
   2. Ensure adherence to the approved budget, making informed financial decisions throughout the event planning process.
9. Client Relationship Management
   1. Build and nurture relationships with clients, understanding their needs and expectations for events.
   2. Gather feedback from clients post-event to evaluate satisfaction and identify areas for enhancement.
10. Team Leadership and Collaboration
    1. Coordinate event planning teams, ensuring effective communication and collaboration.
    2. Provide leadership, guidance, and motivation to the event team throughout the planning and execution phases.

Requirements

• Preferable bachelor's degree or similar in Event Management, Business, Marketing, Hospitality, or a related field.
• 5+ years of experience/exposure amongst an agency within the Event Marketing Industry (Internationally) with proven experience at management level.
• Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously and prioritize tasks and meet tight deadlines.
• A keen eye for detail, creative thinker, and problem-solver abilities to handle unexpected situations and find innovative event solutions.
• Excellent interpersonal and communication skills to liaise, communicate with clients and vendors.
• Ability to work in a fast-paced, dynamic environment.
• Familiarity with event industry trends, best practices, and emerging technologies/experience within Event Marketing to influence/inform the team and the Event Practice.
• Proficiency in event management software's & platforms, project management tools, and Microsoft Suite.
• Flexibility to work irregular hours, including evenings and weekends, to oversee events.

What we offer

• Company pension
• Flexible blended working policy with 2 days per week in our London office - work the way that best suits you
• 23 days paid leave with annual increases after a period of service. 3 days to be taken over Christmas/New Year and a day off on your birthday
• Cycle to work scheme
• Refer a friend scheme
• Access to MOI's M | University training platform to help you grow
• Employee rewards and recognition programme
• Wellness days throughout the year

About MOI

MOI is the world's leading global multi-specialist B2B agency, with offices in London, New York, Seattle, Dubai, Singapore, Munich, and Sydney.

As Best Agency of the Year (B2B Marketing Awards 2022) and Best Company to Work For (Best Companies), we're committed to redefining the business of creativity as the catalyst for B2B growth.

Equal Opportunities

We are committed to creating a workplace that values equality, diversity, and inclusion. We believe that a diverse and inclusive workforce not only fosters innovation but also ensures that every individual's unique perspective is celebrated and respected. We are an equal opportunities employer and are dedicated to providing a work environment that embraces all backgrounds, experiences, and perspectives.