Event Manager

About The Role

We at PEI Group are looking for a Event Manager to join our welcoming, diverse, and growing team based here in London. The successful candidate will efficiently manage all aspects of event execution including pre-event preparation, onsite delivery and post event reporting for EMEA conferences.

Your main responsibilities will include:

Event Logistics:

• Customer communications
• Source and negotiate the best rates from vendors and suppliers and actively seek to maximise savings while maintaining service levels
• Liaise with the venue in the lead-up to events, including floorplan, F&B selections and venue function sheet management
• Create and deliver effective staff briefings
• Plan and design event signage
• Lead the team on the day of the event; managing staff and key event suppliers, assisting with speaker and sponsor queries

Event Technology:

• Build and manage virtual event platforms
• Upload delegate lists, agendas, and speaker information
• Create and send attendee communications

Marketing Collaboration:

• Work closely with the marketing team to maintain an up-to-date and accurate conference website and virtual event platform

Sponsorship Coordination:

• Collaborate closely with the sponsorship team and client relations team to ensure sponsorship deliverables are met
• Cost up any new inventory requirements

Financial Management:

• Process invoices promptly to facilitate timely payments
• Budget management and reforecasting
• Assist in post-event profit and loss accounting

Process Improvements/Project Management:

• Champion best practice processes across the team and cross functionally

Data Management:

• Utilize the CRM system to compile and maintain accurate attendee records

About You

Requirements

Qualifications & Experience:

• 2 – 4 years’ solid experience within B2B conferences/events or more
• Experience with working on multiple events simultaneously
• Experience with building and managing events platforms such as events apps and/or virtual event platforms
• Experience with being the sole lead on an event for 100 – 250 people – managing all aspects of the event from registration, speaker, sponsor & venue management to on the day running of the event including the virtual platform

Personal Attributes:

• Excellent communication skills, both written and verbal
• Possesses strong onsite leadership skills
• Organised and approachable – we’re looking for someone who’s friendly and pleasant to work with but can still balance priorities when it comes to deadlines
• Collaborative approach – an ability to work effectively across multiple teams
• High degree of personal pride in own and company work, constantly striving to improve
• Desire to be part of a dynamic business with high growth expectations.

About Us

Who we are:

PEI Group is a subscriber-focused business intelligence company. With our multi-talented global team of over 490 people, spread across EMEA, USA & Asia, our purpose is to inform and connect investment professionals across global, specialised markets. We identify specific high growth, high value investment sectors and themes where deep insight, strong market relationships and active capital flows are critical for success.

What we do:

PEI Group provides industry-leading journalism, data, and market insight to subscribing clients via a wide portfolio of specialist brands supported by our robust and scalable digital publishing, analytics, and database platform. We also track the firms and individuals who shape markets and bring client-communities together to enable knowledge sharing, profile building and relationship development through professional networks and events. Wherever our markets are active – in New York, Los Angeles, Tokyo, Sydney, Hong Kong, Singapore, London and elsewhere – PEI is hard at work examining crucial market forces and shifting investment themes, identifying active investors and their capital allocations, and scanning ahead for regulatory changes, new compliance requirements and other risk factors.

At PEI we value diverse talent and welcome applications from everyone – regardless of background. We are an equal opportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.

PEI Group supports flexible working arrangements, and we welcome career returners.