Event / Exhibition Coordinator (Japanese Speaking)

Job Title: Programming Projects Installation Manager
Reports to: Head of Programming Projects
Location: Central London
Hours: Full time, with occasional out-of-hours requirement
Salary: £36,000 to £38,000, depending on experience

Accountabilities

• Development and coordination of multiple installations for Booth
• Development and coordination of multiple installations in the Library
• Development and coordination of Travel Information area displays
• Installation support for Gallery exhibitions
• Execution of duties in an effective manner
• Facilitation of a professional working environment
• Maintenance of accurate records
• Monitoring of display exhibition budget
• Reporting collated data

KEY DUTIES

• The management, coordination, development, implementation and reporting of installation of exhibition displays
• Planning the yearly programme of Ground Floor Booth installations together with the Programming Team and the curatorial consultant team in Japan
• Developing, planning and executing the installations in Booth: organize loan agreements, insurance and shipping of installation contents from Japan and coordination of art handlers
• Researching, developing and writing the necessary educational literature to accompany the installations, products and other activities, providing guidance and maintaining the brand
• Preparing all banners and POP labels for exhibition displays
• Briefing the Marketing and Communications Team on information about the Booth display exhibition
• Providing Retail Team with timelines and detailed plans for Booth installation including space available to place any related retail products
• Research and prepare cost estimates, develop and successfully manage budgets and quality
• Create and manage the production schedule of all design elements, fabrication, and installation requirements for displays
• Ensure the accuracy of technical drawings.
• Work sustainably, including recycling and reusing materials where possible.
• Effectively working closely with creative partners and external consultants in Japan
• Fully support the various needs of the programming team with regard to communication and coordination

Professional Qualifications Knowledge & Experience

Essential

• Educated to degree level or equivalent qualification in a relevant field
• At least 3 years’ professional experience in a similar role with responsibility for, administration, handling and logistics management of exhibition displays
• Right to work in UK
• Proven skills managing exhibition or retail display production and/or installation.
• Proven ability with art handling, art storage, packing, rigging and transportation.
• High level of proficiency in full MS Office suite
• Exhibition object handling logistics, including packing standards, medium specificity and packing material.
• Use of CRM and other software systems
• An understanding of Japan and Japanese cultures
• Experience of working with or in Japan
• Experience of working in an inter-cultural environment
• Project Management experience
• Budget management experience
• International shipping management experience
• Japanese language skills to native level
• English language skills to professional level
• Ability to translate effectively between English and Japanese

Desirable

• Additional training/courses completed in associated areas advantageous e.g. art handling, project management, logistics
• Working knowledge of Vectorworks, CAD or other drafting software
• Knowledge of art/museum security systems and procedures
• Proven professional experience with graphic design and installation construction
• Exposure to sector (Interior Design, Architecture, Museum, Arts, NFP, Heritage or Tourism Development) preferred