Event Coordinator

Your Team

The Corporate Real Estate team is responsible for Front of House, hospitality, Events Management and Facilities. The team ensures that the reception area operates smoothly, providing a warm and professional welcome to visitors and clients. It also plays a pivotal role in organizing and executing internal and corporate events.

The Role

An Event Coordinator to join our team at our office in Victoria. This role encompasses a variety of responsibilities, including providing backup support and coverage for the hospitality manager, serving as the first point of contact for our clients and guests. You will be instrumental in coordinating catering arrangements and providing support for our internal events. The ideal candidate will possess a commitment to delivering exceptional service in all aspects of corporate hospitality and event management.

Primary Responsibilities

1. Oversee and manage all aspects of food and beverage operations for events, guided by the Event Manager.
2. Coordinate room set up and breakdown according to event requirements.
3. Attend weekly event meetings.
4. Collaborate with the facilities and IT/AV teams as needed.
5. Manage catering inventory and order supplies as needed.
6. Coordinate vendor payments and maintain records of costs for all food and beverage orders, with support from the Event Manager.
7. Supervise external event support staff and ensure health and safety standards are maintained.
8. Coordinate meeting room bookings.
9. Provide reception coverage for hospitality manager as required.
10. Any other duties as reasonably required.

Qualifications Needed

1. Minimum of 3 years' experience in a front-of-house or hospitality role with a focus on event coordination, preferably within a corporate environment.
2. Proven experience in office management, reception, or administrative roles that included event planning and execution responsibilities.
3. Be a self-motivated team player with the confidence to carry out duties using own initiative.
4. The ability to handle multiple tasks and priorities simultaneously in a fast-paced environment. Able to work accurately to tight deadlines in a high-pressure environment.
5. Immaculate presentation at all times with outstanding attention to detail, and a corporate business image.

Technical Skills

1. Familiarity with office software, phone systems, and other technology used at the front desk.
2. Proficiency in MS Office Suite such as Word, Excel, and Outlook.

Interpersonal Skills

Excellent verbal and written communication skills for interacting with staff, guests, and other stakeholders.

Neuberger Berman is an equal opportunity/affirmative action employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

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