Event Coordinator

Denbies Wine Estate Limited; Dorking; On-site; GBP 24,000 - 35,000; Full time

Job description

Denbies Wine Estate is currently recruiting for an Events Coordinator.

As the Events Coordinator, you will be responsible for supporting the Events Team to ensure the smooth and efficient operation of the C&B Department and to undertake administrative tasks:

• Take enquiries and bookings for conference & banqueting events and weddings via telephone and emails.
• Prepare, update, and file all correspondences relating to C & B.
• Prepare C & B Function Sheet with completed final and accurate details for both the clients and the operational side of Denbies.
• Log all C & B enquiries and maintain an effective follow–up of the system to secure business and provide an after-sales service to secure repeat business.
• Follow up brochure requests with a courtesy call.
• Compile statistics monthly of conversion and functions room usage.
• Attend weekly function meetings and be responsible for taking minutes for the meeting.
• Attend and contribute to team meetings and other activities as required.
• Carry out show rounds as and when required.
• Assist the team in sending out contracts and raising invoices.
• Knowledge and experience in Food Services would also be essential, as the role will involve overseeing working lunches and large banqueting events.
• Previous marketing experience would be beneficial to the role.

Requirements

• Minimum three years’ experience as a Conference and Events Coordinator.
• A positive can-do attitude towards working within a team with the ability to motivate others.
• Organised with a high level of attention to detail.
• Good customer and communication skills.
• Proficient knowledge of Microsoft Office Pack.
• Strong written and verbal communication skills.
• Minimum of 4 GCSEs including Maths and English.
• Working towards a Level 3 NVQ Diploma in Hospitality Supervision and Leadership (desirable).

The role offers some fantastic benefits:

• 28 days annual leave.
• Pension Scheme.
• Discounts across our Gifts Shops and Restaurants.

Working 5 days out of 7, including occasional weekends and evenings as per the needs of the business.

All applicants must be eligible to work in the UK.

Please note that this job description is not exhaustive, and additional duties may be assigned as needed.

If you are passionate about creating memorable events and have the skills and experience required for this role, we would love to hear from you. Apply now to join our team of event professionals.

Please note that we are currently not offering any sponsorship.