Estates Operations Manager

NHS; York; On-site; GBP 53,000 - 61,000; Full time

Job description

Job summary

Contract - Fixed Term 12 months

Base - York

Hours - 37.5 hours per week

As directed by the Head of Operational Estates the post holder will be responsible for the integrity of the Mechanical, Electrical, Building and Fabric infrastructure, and for providing specialist technical advice to the day-to-day management of the Trust's buildings with regards to breakdowns, planned preventative maintenance and minor works projects whilst providing expert advice on all aspects of Estates Specialist Services.

This role includes responsibility for development and implementation of the maintenance strategy for all estates assets, ensuring full compliance and identification of risks/issues as they arise. The post holder may be required to undertake root cause analysis for Estates services or other system issues, and at times will be required to prioritise tasks considering competing demands.

The post holder will participate in an on-call service to provide out of hours advice and assistance. The post holder will be expected to use their skills, experience and initiative to resolve problems.

Please be aware this role may become Permanent at the end of the fixed term

Main duties of the job

The post holder will be responsible for the supervision and management of the Electrical Manager, Building Services Manager and their team of in-house multi-skilled maintenance team, as well as coordination of specialist contractors that are pivotal to the day to day running of the Estates function.

The role will also include responsibility for ensuring that the site has compliant value-for-money service contracts for all specialist Estates maintenance services, working closely with colleagues at other Trust sites to standardise contracts where appropriate. This will include working with Trust Procurement specialists to ensure that all contracts are fully compliant with Trust Standing Financial Instructions (SFIs).

The post holder will be based at York Hospital and shall ensure that all plant equipment is serviced and maintained throughout the Trust's property, including the major overhauls and replacement of assets in accordance with Statutory and Trust requirements, and ensure that a lifecycle replacement programme is developed to assist capital planning.

About us

Our benefits

We offer a range of benefits to support our staff including:

1. Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
2. 27 days holiday rising to 33 days (depending on NHS Trust service)
3. A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
4. A variety of different types of paid and unpaid leave covering emergency and planned leave
5. Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
6. NHS Car Lease scheme and Cycle to Work scheme
7. An extensive range of learning and development opportunities
8. Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted: 08 April 2025

Pay scheme: Agenda for change

Band: Band 8a

Salary: £53,755 to £60,504 a year per annum

Contract: Fixed term

Duration: 12 months

Working pattern: Full-time

Reference number: 419-7091089-OM-FM

Job locations

York Hospital

Wigginton Road

York

YO31 8HE

Job description Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy, and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Person Specification

Experience and Knowledge Essential

• In depth experience of Healthcare building services maintenance management of multiple teams across multiple sites.
• Detailed working knowledge of Preventative and Reactive maintenance regimes.
• Knowledge of information systems for the management of maintenance activity.
• Experience of successfully managing a budget and identifying cost savings. Ensuring timely provision of accurate reporting on activity and spend.
• Understanding of Standing Financial Instructions in relation to procurement, management and commissioning of external contracting services.
• Proven Experience and track record for procuring and managing specialist sub-contractors.
• Experience in procuring, managing and delivering minor projects
• Deep understanding of the control of contractors HSG159
• Proven experience as an appointed Authorised and/or Responsible Person
• Confident writing policy and procedures on specialist engineering subjects
• Understanding and implementing Professional Structures within healthcare settings.

Qualifications and Training Essential

• Good literacy & numeracy skills
• Engineering/Management Degree or proven experience as an appointed A.P/R.P with a minimum of two disciplines.
• To have served a full engineering apprenticeship in a relevant discipline.
• Leading and managing people within a healthcare setting
• A thorough working knowledge of all aspects of engineering, and competent knowledge across a broad range of HTMs, HBN's.
• A good working knowledge of Health and Safety systems and management
• Proven knowledge of healthcare engineering and electrical building services systems.
• An evidenced knowledge of the Building Safety Act compliance
• Broad Estates and Engineering systems and associated building elements
• Experience of managing and delivering change effectively.

Desirable

• Proven track record of working on medium and large capital projects.
• Specialised training in Ventilation, Medical Gases, Gas Safety, Refrigeration Systems, Air Conditioning, Water Systems, Legionella/Pseudomonas Control. LV/HV Electrical systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: York Teaching Hospital Facilities Management (LLP)

Address: York Hospital, Wigginton Road, York, YO31 8HE

Employer's website: https://www.yorkhospitals.nhs.uk/