Estates Contract & Projects Manager

Hours: 37.5

Location: Venture House

Job Summary:

To support the Senior Estates Manager in planning, managing, and monitoring of a comprehensive Estates Service to the Trust and which effectively supports the delivery of its clinical services.

Responsible for the line management of the Estates Contract Officer in the monitoring and performance of the PFI Estate and that of the Trust retained estate serviced by the PFI Provider.

Responsible for the day-to-day management and monitoring of the progress of service contracts (PFI and other), to identify, assess, and adjust plans to ensure that key work objectives can be met, including the assessment and escalation of risks as appropriate.

Responsible for property inspections ensuring the environment meets service needs whilst ensuring statutory and mandatory requirements are undertaken. Management of PFI to ensure the above elements are met.

Responsible for developing, setting up, operating, and reviewing contract management and monitoring systems and operational protocols for the PFI and other service contracts for which the Estates & Facilities Department is responsible.

Responsible for the administration of contract management and monitoring systems and associated operational protocols.

Responsible for producing reports (including but not limited to activity and performance) on the PFI and other service contracts.

Main duties of the job

Role Purpose:

To support the Senior Estates Manager in planning, managing, and monitoring of a comprehensive Estates Service to the Trust and which effectively supports the delivery of its clinical services.

About us

At SSL, we work in partnership with Birmingham and Solihull Mental Health Foundation Trust (BSMHFT), to deliver facilities management, transport, and other support services to over 50 sites across the West Midlands. Our team keeps expanding and since our establishment in 2012, we have grown rapidly through the acquisition of new sites and services. At SSL we take pride in our focus to support and contribute to the Trust's aim which is to help people get better and challenge the stigma associated with mental illness.

Sustainability - All staff are expected to support SSL in meeting our 'Green' objectives, being responsible and considerate with regards to all 'resources' used and acting to minimise waste (e.g., products purchased, miles travelled, or power used). SSL is mandated to meet national carbon net zero targets and is being performance managed towards that achievement. Every member of staff wishing to work for SSL is expected to contribute to a greener and more sustainable organisation.

The health and safety of our staff is our top priority. We partner with our occupational health provider to check/offer vaccinations for Hepatitis B, Tetanus, Polio, Diphtheria, Measles, Mumps, and rubella (MMR), Varicella, Bacillus Calmette-Gurin (BCG) in line with recommended best practices for healthcare settings.

Job responsibilities

The Job description and person specification is attached - please look at this for a detailed outline of the main duties of the role.

Person Specification

Qualifications Formal & Vocational

• Masters / Degree/professionally qualified, HNC or equivalent (Building or Engineering) plus supplementary specialist training and development experience or HNC or equivalent in Contract Management.
• Degree in relevant subject i.e. Facilities Management, Business Management, Commercial Management or equivalent.

Knowledge & Experience

• Significant experience of working in a healthcare environment to include substantial experience gained in Estates & Facilities Management. Detailed knowledge of technical issues relevant to ensuring compliance and health and safety requirements. Experience of formulating and managing planned preventive maintenance programmes and reactive maintenance works. Significant experience in managing and monitoring service contracts. Significant experience in managing budgets. Demonstrable experience in complex report writing for senior management use. Demonstrable experience in effective application and use of complex computerised software packages. Minimum of five years proven experience of project/contract management including the management of multi-disciplinary project teams. Proven managerial skills in the delivery of complex multi-faceted projects to time, quality, and budget constraints.
• Experience allied to working on sites with people who suffer Mental Health related problems. Knowledge and experience of the Private Finance Initiative in the NHS.

Skills and personal Qualities

• Demonstrable track record and ability in effective management of contracts. Demonstrable ability to effectively manage teams of staff and contractors. Ability to negotiate successfully with consultants, contractors, external agencies, staff etc. Ability to analyse and apply judgemental skills illustrating the ability to interpret complex information and make informed decisions. Excellent verbal and written communication skills for working with Trust colleagues and supply chain tier members. Ability to deliver high service standards through effective performance management of staff and contractors. Demonstrable option appraisal and business planning skills. Able to troubleshoot, problem solve, evaluate, review, assess and propose solutions. Able to work with a high level of autonomy. Excellent IT skills and the ability to produce reports, forecasts and commitment accounting records weekly/monthly and as required.

Other

• Ability to translate DoH/NHS Guidance/Legislation to formulate appropriate policies and procedures.
• Proficient with the use of IT presentation packages.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.