ENT Typist and Secretarial Support

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh; any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are shortlisted for this post, you will be contacted via your email account you used to apply for this post; therefore, please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment-related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board supports flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.

Job Overview

The Ear, Nose and Throat service is currently looking to appoint an enthusiastic, motivated person to join our team to support the consultant team in the delivery of key services and clinicians within the Surgery Division.

The post holder will provide a comprehensive secretarial support service to consultant and junior medical staff within the service. This will include organising, planning, and prioritising tasks and workload.

As a service, it is vitally important that we provide a high-quality service to patients; therefore, if you are interested in joining a highly motivated team, it would be great to hear from you.

Main duties of the job

The post holder must be flexible in job role to carry out duties as defined by the Departmental Manager to meet the needs of the service. The post holder will be based at Royal Gwent Hospital but typing for clinics held at other sites including YYF and NHH. The post holder will be required to travel to Nevill Hall Hospital to cover workload when the secretary is on annual leave or any other absence.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary, and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications, and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work-life balance, provide occupational health support, and have an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high-quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Essential Criteria

• Flexible approach to work
• Ability to use own initiative and organise workload
• Ability to travel across sites
• Ability to work under pressure
• Time management skills
• Attention to detail

Experience

Essential Criteria

• Experience of working in an administration/secretarial post

Desirable Criteria

• Experience of working as a Float Medical Secretary

Qualifications and Knowledge

Essential Criteria

• Knowledge of secretarial procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task-related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience
• RSA 11 Typing or equivalent
• Excellent word processing/keyboard skills

Desirable Criteria

• Studying towards Medical Secretarial qualification
• Ability to speak and read basic level Welsh language

Skills and Attributes

Essential Criteria

• Knowledge of medical terminology and audio transcription
• Ability to communicate well with all levels of staff and members of the public

Desirable Criteria

• Ability to learn specialty terminology
• Knowledge of Health Board procedures