Engineering Projects Coordinator

Maplewood Karate; Worksop; On-site; GBP 31,000; Full time

Job description

Worksop - S81 7AY

Engineering Projects Coordinator

Monday - Friday

Permanent

Salary: Circa £31,000 per annum depending on experience

Closing date for applications: Friday 28th March 2025

Please note we may close the vacancy earlier if we have a high number of applications.

We are excited to be offering a permanent role at our Worksop site within our Engineering Projects team.

As an Engineering Projects Coordinator, you will be responsible for providing comprehensive administrative support to the Project Engineering team, ensuring efficient tracking and reporting of project progress, financial management, and document control. You will be facilitating smooth project operations by assisting with coordination, communication and compliance with internal procedures.

Some Of Our Benefits Include

• Private Medical Insurance
• Enhanced Pension scheme
• Sharesave programme
• On-site subsidised canteen offering a variety of hot/cold meals and snacks
• Employee discount scheme including travel, food and shopping discounts
• Employee Assistance Programme
• Sports & Social Club
• On site Electric Vehicle Charging Point
• Cycle to work - including excellent bike storage facilities
  
  

What You'll Be Doing - Includes

Project Administrative Support

• Provide administrative support to project managers, ensuring all project documentation is maintained and up to date.
• Organize and manage project-related files, records, and correspondence.
• Assist in the preparation of project reports, presentations, and meeting minutes.
• Ensure compliance with company project management procedures and governance requirements.
• Coordinate project team meetings, prepare agendas, and record minutes.
• Support internal and external audit requirements by maintaining accurate project records.
  
  

Financial Tracker and Budget Management

• Maintain accurate financial records for projects, ensuring all expenditures are correctly recorded.
• Assist in tracking project budgets, forecasts, and cost control measures.
• Support the processing of purchase orders, invoices, and financial approvals related to projects.
• Work closely with the finance team to ensure correct allocation of funds and reconciliation of project accounts.
  
  

Project Progress Tracking and Reporting

• Utilise Microsoft Project to track project timelines, milestones, and deliverables across multiple projects.
• Monitor and update project schedules, ensuring accurate representation of progress and deadlines.
• Generate weekly and monthly progress reports for the Project Management Team and stakeholders.
• Assist in identifying project risks and issues, ensuring they are logged and escalated where necessary.
  
  

Stakeholder Coordination & Communication

• Act as the first point of contact for project-related administrative queries.
• Coordinate and facilitate internal and external communication between project teams, contractors, and suppliers.
• Ensure all project stakeholders receive timely and accurate information.
• Support engagement with regulatory bodies, consultants, and suppliers where necessary.
  
  

Reporting and Communication

Regular Reporting Will Include

• Weekly financial tracking updates.
• Monthly project progress reports.
• Ad-hoc reports as required by the Project Management Team.
  
  

Essential

What we need from you:

• Proven experience in project administration within an engineering, construction, or manufacturing environment.
• High proficiency in SAP, Microsoft Project, Excel, and other relevant software desirable.
• Strong financial administration skills, including cost tracking and budget management.
• Experience in document control, compliance, and governance support.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities and work efficiently under pressure.