Payroll & Administration Specialist

The Opportunity

We have an opportunity for a Payroll & Administration Specialist to support our Compensation & Benefits team with the input and processing of UK payrolls across three legal entities, based in our London office near Covent Garden. This role also ensures accuracy across all the different HR systems and provides administrative support to ensure the delivery of annual reward processes.

What you'll get to do

1. Payroll Processing
   
   - Support the Payroll & Benefits Manager in monthly payroll processing: gather, control and input payroll data in the system: starters, changes and leavers
   
   - Support in managing team member benefits on Flexible Benefits platform
   
   - Responsible for gathering and sending all relevant payroll information to the outsourced payroll company for Ireland
   
   - Capture and process various elements such as overtime, annual leave and sickness
   
   - Ownership of payroll inbox and general team member payroll and benefit queries
   
   - Ensure data accuracy between the different data sources (ADP, SuccessFactors, Quinyx and Flexible Benefits Platform)
   
   - Maintenance of process notes relating to payroll & benefits administration
   
   
2. HR Administration
   
   - Issue employment contract and supplementary information for new starters
   
   - Track reference checks for new starters, chase for completion
   
   - Prepare change letters and references
   
   - Manage administration of starters and leavers liaising with IT and other teams
   
   - Gatekeeper for team member lifecycle process, ensuring auditable supporting documentation for each stage of the lifecycle
   
   - Maintenance of team member listings & team member e-files ensuring integrity of data and ongoing right to work checks
   
   - Support the Payroll & Benefits Manager and Head of Compensation & Benefits during audits
   
   - Manage team member life events gifting (maternity, paternity and adoption)
   
   - Seek opportunities to automate and streamline processes
   
   - Support Finance in the completion and submission of PSA to HMRC
   
   - Support with raising POs for supplier invoices
   
   - Participation in relevant HR projects and initiatives
   
   - Undertake any other reasonable ad hoc duties as required
   
   

We'd love to meet you if you have

1. Payroll administration experience, ideally in the retail or similar sector
2. Proven track record in independently working on multiple projects
3. Strong analytical skills and comfortable in the use of Excel and reporting tools
4. SuccessFactors and ADP experience is beneficial (or other HRIS and payroll system)
5. Experience working with outsourced payroll provider
6. Highly organised with prioritisation skills
7. Excellent attention to detail
8. Collaborative team player with great interpersonal skills
9. Results oriented and solutions driven
10. At ease dealing with complexity and ambiguity

A few things you'll love about us

• An entrepreneurial, creative and welcoming work culture
• A range of learning and development opportunities
• An international company with plenty of opportunities to grow
• A competitive compensation & benefits package