Maintenance Planner

Quakers in Britain; London; On-site; GBP 30,000 - 50,000

Job description

Contract: Full-time, permanent

Hours: 35 hours (5 days) per week

Location: Friends House, London NW1 2BJ

Quiet Company (QC) is the hospitality and facilities management enterprise owned by Quakers in Britain. It is rooted in ethical values and eco-sustainability and manages locations in London and Cumbria. We believe in fostering a positive workplace culture that aligns with our values of integrity, peace, equality, and simplicity.

We are currently seeking someone with maintenance planning experience to join our Estates and Facilities Team. The role entails working with the Maintenance Manager and the Head of Estates and Facilities to ensure that our buildings (Friends House in London, Swarthmoor Hall in Cumbria and The Yorkshire Centre in Leeds) are well-maintained, energy efficient and compliant with health and safety regulations.

This role will include:

• Point of contact: serve as the primary contact for internal maintenance-related queries, triaging and logging planned and reactive requests across all sites.
• Maintenance scheduling: produce the pre-planned maintenance schedule for all our properties, ensuring all necessary paperwork, operating procedures, and audit readiness are in place.
• Compliance and updates: ensure all scheduled maintenance and reactive tasks are completed on time, with documentation stored and updated to meet compliance standards.
• New maintenance regimes: develop and implement new maintenance processes as required.
• Contractor coordination: manage contractor service schedules, liaise with both contractors and internal teams for maintenance tasks, and keep end users informed on issues and updates.
• Monitor works: coordinate with the maintenance team, ensuring the necessary materials are purchased and the required work is performed.
• Asset register: ensure that the asset register aligns with the planned maintenance schedule, keeping records accurate and up to date.
• Reporting: develop and provide reports on reactive and planned works, compliance, and audit actions, ensuring the risk register is regularly updated.

We would love to hear from you if you have experience in this type of work. For details of how to apply, please visit our website via the apply button.

Closing date: 8am, Monday 24th March 2025.

Interviews: Tuesday 8th April (first stage) and Tuesday 15th April (second stage), in-person at Friends House.

Quakers are committed to equality and welcome applicants from all identities and backgrounds. Selection is based solely on skills, experience, qualifications, and abilities. We aim to prevent age, belief, disability, ethnicity, gender, gender reassignment, marital status, nationality, neurodivergence, race, religion, sex, sexual orientation or social class from being a barrier to employment. We aim for an equitable and user-friendly application process. Reasonable adjustments can be made if needed. As a Quaker organisation we expect all applicants and employees to uphold our values.

We are committed to safeguarding children, young people, and vulnerable adults. All candidates will undergo pre-employment checks in line with our Safer Recruitment guidelines.