PA (Business Transactions)

We have a great opportunity for an experienced PA to join our Business Transactions team. This is a permanent position, based out of our Bristol office with some home working.

What you'll do

The main purpose of this role is to provide highly professional, effective and proactive PA support to a busy team of Fee Earners of varying levels. This is a very busy and demanding role which requires a very organised and proactive individual.

More specifically you will:

1. Provide highly professional, effective and proactive PA support to a number of fee earners, across all levels
2. Monitor and assist with management of mailboxes
3. Assist with diary management and all diary commitments for the team, pre-empting any diary conflicts
4. Assist with file opening/client due diligence process; set up new matters and draft engagement letters
5. Play an active role in managing the billing process by working closely with our Fee Earners and our accounts team
6. Preparing financial reports for clients
7. Proactively take responsibility for travel arrangements, conference bookings and meeting room bookings in advance
8. Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
9. Develop and maintain positive internal and external client and PA relationships
10. Document comparisons, amending and formatting large documents/agreements and appropriate document filing
11. Collate and process expenses including proactive management
12. Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC)
13. Provide ad hoc support for the PA team (covering for other PA absences)
14. Assist with ad hoc IT queries and liaising with IT team to resolve these queries, particularly for new joiners

We are looking for:

An experienced PA, who is able to use their own initiative, can demonstrate first class organisational skills and be an integral team player.

Key Skills:

1. Essential to have excellent organisational skills and be able to prioritise work
2. Ability to work under pressure and to tight deadlines
3. Flexible and proactive approach
4. Essential to have excellent written and verbal communication skills
5. Capable of taking initiative and developing solutions
6. Essential to work with confidentiality, discretion and diplomacy
7. Ability to pay close attention to detail
8. Excellent IT skills (Microsoft Office 365, MS Teams, Excel, PPT, document management systems)

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

We welcome direct applications for our opportunities - if you would like any further information about this role or the firm, we would be delighted to hear from you. Please contact, in complete confidence, Tim Jenkins (Recruitment Advisor) on 0117 917 3666 or email tim.jenkins@osborneclarke.com.

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.