Document Controller

Dar; Greater London; On-site; GBP 60,000 - 80,000

Job description

Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.

Our Vision and Values:

We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:

• Responsibility
• Empowerment
• Connectivity
• Courage

Job Responsibilities:

• Reviewing and updating departmental operating procedures
• Ensuring the confidentiality of sensitive information and documents
• Ensuring the security, accessibility, and proper distribution of organizational documents, and maintaining audit trails for office documents
• Working with IT to ensure the smooth operation of digital tools
• Ensuring procedures for access approval and access control
• Supporting project teams in the control of information exchange
• Identifying best-practice forms of document control and establishing systems for project teams
• Managing the flow of incoming and outgoing project information
• Ensuring standards are followed for the naming/numbering of project documents
• Issuance of project documentation
• Monitoring of information-sharing applications
• Ensuring compliance with the ISO: 9001 quality management systems (QMS), especially with regards data stored on servers, personal drives and Project Website (PWS)
• Liaise with UK QA lead to understand how the drives should be structured for both projects and proposals in order to align with approved ISO 9001 structure
• Review current structure of drives to identify where it differs from approved ISO 9001 structure and how to rectify it (both retrospectively and for any new projects/proposals)
• Review how staff are using data storage locations other than the main server drive (e.g. laptop C-Drive, personal drives, shared drives, OneDrive, SharePoint, etc) to identify reasons for staff using these alternate locations, rather than saving everything on a shared central repository, and then suggest a more efficient approach going forward
• Ensuring compliance with GDPR regulations, especially with regards Data Retention
• Review the servers to identify what personal data is being stored there in contravention of GDPR Data Retention Schedule
• Meeting with management to update and inform them of the documentation schedule, standards compliance, and documentation progression.

Qualifications

• Experience working with different IT applications (e.g. Autodesk CAD, InDesign, etc.)
• Familiarity with project management standards and processes
• Architecture/Engineering industry consultancy experience
• International projects experience.

* While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Other