Junior Doctor Rota Supervisor, General Surgery

Ashford and St. Peter's Hospitals NHS Foundation Trust

About

Established in 1998 from the merger of Ashford and St. Peter’s Hospitals, the Trust has been on a long journey of development and improvement to its current position as the largest provider of acute hospital services to Surrey residents. It became a Foundation Trust in December 2010.

Ashford and St. Peter’s Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in the boroughs of Runnymede, Spelthorne, Woking and parts of Elmbridge, Hounslow, Surrey Heath and beyond. The Trust employs around 4,400 individual members of staff. Our turnover was £425 million in 2021/22.

The Trust provides a whole range of services across its hospital sites. The majority of planned care, like day case and orthopaedic surgery and rehabilitation services, is provided at Ashford Hospital, with more complex medical and surgical care and emergency services at St. Peter’s Hospital.

Key details

Location

Site: Ashford and St Peter's Hospitals
Address: Guildford Road
Town: Chertsey
Postcode: KT16 0PZ
Major / Minor Region: Surrey

Contract type & working pattern

Contract: 12 months (Fixed Term)
Hours: Full time - 37.5 hours per week

Salary

Salary: £31,469 - £38,308 pa, inc. HCAS
Salary period: Yearly
Grade: (NHS AfC: Band 5)

Specialty

Main area: Junior Doctors

Job overview

An exciting opportunity has become available for a Rota Supervisor to assist and support the Surgical Management Team at Ashford and St Peter’s Hospital to cover maternity leave. The post holder will also be required to manage the approval and collation of all aspects of Doctors' leave in line with the processes in place.

Advert

The successful candidate will be expected to provide an efficient and effective service in a pressured environment. The postholder will work closely with the General Manager and Junior Doctors developing the on-call rota and maintaining it on a daily basis. The ideal candidate will have excellent communication skills and proven administrative experience, including keyboard skills and experience of Microsoft Word, Excel, and database systems. Candidates will also need to demonstrate a high degree of attention to detail and have the ability to prioritize their workload in order to meet tight timescales. Previous experience with rota coordination, working in a Workforce Department, or working with senior medical staff and Doctors is desirable although not essential.

Detailed job description and main responsibilities

MAIN DUTIES AND RESPONSIBILITIES OF THE POST:

1. Recording absence levels for Doctor’s & Locums within the GSACT Services Directorate. This includes reviewing annual leave, study leave and sickness, reporting abnormal levels to the Service Manager or the Consultant on call.
2. Development and management of the TASCC on call and specialty rotas for Surgery. Making adjustments on a daily basis depending on the staffing levels for that day.
3. In conjunction with the educational supervisors and Service Manager, organise surgical rotations within the surgical specialities.
4. Liaising with medical staff, Medical staffing, and the Postgraduate Centre to help ensure contact details for Junior Doctors in training are up to date and kept in a central area within the department.
5. Liaising with the Medical Staffing Department, Service Manager and Divisional Director to ensure that all medical staffing recruitment is identified.
6. To ensure any relevant departments are aware of staff on rotation or on cover shifts, and are aware of any changes made to the surgical rotas.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Person specification

Qualifications

Essential criteria

• NVQ Level 4 or demonstrable equivalent practical experience of working in an admin team setting
• ECDL or equivalent IT literacy

Experience

Essential criteria

• Substantial NHS administration experience
• Use of computer packages such as databases, excel

Desirable criteria

• Previous experience with coordinating Doctors rotas and bank/agency cover

Knowledge

Essential criteria

• NHS Constitution
• Trust vision, values, strategic objectives and key work programmes
• Evidence with working with external clients and the general public
• Sound understanding of EWTD

Desirable criteria

• Knowledge of Junior Doctors terms and conditions

Skills

Essential criteria

• Ability to work independently
• Ability to effectively communicate at all levels
• Excellent communication skill verbal and written
• Excellent interpersonal skills
• Experience of managing complex situations in a busy and fast-paced environment
• Organisation of work
• Prioritising workload
• Keyboard skills
• Computer skills in excel and email
• Willingness to attend in house training
• Ability to liaise with all levels of staff

Other requirements

Essential criteria

• Able to demonstrate that you are honest, reliable and trustworthy
• Treat patients, visitors, colleagues with respect
• Ability to travel between Trust sites
• Ability to be flexible to meet the needs of the team, the service and the Trust
• Ability to work as part of a team
• Calm approach at all times especially when under pressure of time constraints
• Ability to prioritize and organize own workload

Further details / informal visits contact

Name: Chere MacBain
Job title: General Manager
Email address: [email protected]
Telephone number: 01932726329