Picturehouse Outdoor Cinema Coordinator

Job Purpose

The role is full-time over a fixed period. The Picturehouse outdoors season runs from June to September 2025 and will travel to different locations throughout the UK.

The Outdoor Cinema Coordinator plays a key role in ensuring the smooth operation of the Picturehouse outdoor cinema season. The primary focus of this role is to uphold all Health and Safety responsibilities and provide an exceptional open-air cinema experience for our guests.

Events are held over summer weekends; Friday-Sunday are the event days, while Monday and Thursday are generally preparation days, allowing for days off midweek.

This role requires you to be available for all the events between these dates. There will be a rest week partway through the season.

The Outdoors team consists of an Outdoor Cinema Manager and 3 Outdoor Cinema Coordinators. In this role, you would be responsible for leading a host cinema team at each location.

Before the Event (In conjunction with the Outdoor Cinema Manager)

• Assist the Outdoor Cinema Manager with pre-event preparations and liaise with venue management as required.
• Attend a mandatory pre-season training event.
• Prepare all the equipment and ensure all aspects are in operational order.
• Carry out any routine maintenance checks.
• Provide ad/hoc support to Picturehouse's Operations department with logistics and other tasks that may arise before and during the season, for example, transporting stock/equipment/furniture between our Picturehouse cinemas.

Ongoing Responsibilities (In conjunction with the Outdoor Cinema Manager)

• Collaborate with the host cinema and local teams to communicate event plans effectively.
• Liaise with the Marketing & Partnership departments to ensure comprehensive promotion of the events and fulfill all sponsorship requirements.
• Coordinate with venue management to ensure all event aspects are well-organised.
• Liaise with third-party suppliers.
• Be commercially driven to maximise food and beverage opportunities to drive retail spend throughout the season.
• Stock Control & Ordering.
• Address customer queries and issues received directly by the outdoor management.
• Set up and monitor ticket sales.
• Set up Point of Sale (POS) and manage retail transactions.

Delivering the Event (In conjunction with the Outdoor Cinema Manager)

• Driving a 3.5t Luton or LWB van to and from event locations.
• Loading and unloading of the van, including manual handling and heavy lifting of the outdoor cinema equipment.
• Event management, coordinating tasks with the host cinema team.
• Daily setup and takedown of the whole event, Box office, Cinema screen, F&B counter, Projection.
• Operating food & beverage counter and retail equipment.
• Operating projection equipment.
• Operating ancillary equipment.
• Serving customers.
• Venue liaison.
• Partner liaison (Sponsorship) and delivery of required brand activations.
• Adhering to Health and Safety legislation.
• Acting as the nominated first aider.
• Provide the best possible Picturehouse experience to guests.

After the Event (In conjunction with the Outdoor Cinema Manager)

• Post-season decommissioning tasks.
• Performance reports on the season activity.

Desirable Experience & Requirements

• Previous experience in a logistics role.
• Previous experience working in a cinema or facilitating events.
• Administrative experience and knowledge of Google Suite.
• Understanding of Square POS creating products in the back office.
• Ability to fulfill functional responsibilities to a high standard.
• Drive and resilience to support operational activities and efficiency.

Essential Requirements

• Full driving license.
• Confidence in driving a 3.5t Luton or LWB van.
• Availability to work flexible hours, including weekends and evenings during the summer season.

Location

You will be situated with good access to London.

Hackney Picturehouse is used as the base during the season, where you will need to attend preparation days before weekend events.

This is a remote role, and the location of the screenings will vary throughout the UK.

Accommodation is provided when attending events outside of London.