Office Assistant

Office Assistant

• Job Type: Full-time, Permanent
• Location: Lancaster
• Salary: £26k

We are seeking an Office Assistant to join our client’s team at their HO in Lancaster. This role involves a variety of tasks including updating licenses, managing warranties, and handling yearly renewals. The ideal candidate will be efficient, adaptable, and highly organised, with a strong focus on detail and customer service.

Day-to-day of the role:

1. Update and cross-reference licenses, manage warranties, and handle yearly renewals.
2. Update recurring invoices and analyse ad-hoc charges for clients.
3. Deputise for the Accounts Assistant on basic tasks such as managing team expenses.
4. Use Excel to produce analysis of the day-to-day running of the business.
5. Maintain an accurate, up-to-date database of all products and services.
6. Support the onboarding of new clients and organise welcome communications.
7. Manage the yearly calendar with recurring activities.
8. Maintain records of information relating to client services.
9. Support the Accounts/HR Assistant with various monthly tasks as required.
10. Maintain office supplies to keep the workspace running efficiently.
11. Manage diary for the team, and support with organising the social media calendar.

Required Skills & Qualifications:

1. Proficiency in all aspects of MS Office including Outlook, Word, and Excel.
2. High attention to detail and excellent organisational skills.
3. Ability to adapt to changing priorities and maintain a high level of accuracy.
4. Strong customer focus and the ability to handle confidential information.
5. Experience in administrative support, particularly within accounts or HR, is preferred.

If this role sounds of interest, please apply now!