Office Manager / Team Coordinator

Our client is a distinguished Financial firm located in the heart of the West End, seeking a skilled Office Manager / Team Coordinator to become a vital part of their team. This role offers a prime opportunity to provide administrative support to the team and serve as the first point of contact in their prestigious offices.

The Office Manager / Team Coordinator will be in charge of managing Reception duties, Office Management tasks, and providing Team Coordinator support for the entire office. Candidates should have previous experience in a similar role, outstanding communication abilities, and a proactive approach.

1. To answer all internal and external telephone calls in an efficient and courteous manner.
2. Meet and greet clients.
3. Respond to emails quickly and efficiently.
4. Overseeing two meeting rooms – making sure they are booked and refreshments are setup.
5. Deal with collections and deliveries and distribute as required.
6. Provide Executive Assistant support to the team of six with duties including travel arrangements within Europe and the USA, calendar management, completing administrative tasks in a timely manner, etc.
7. Assist with daily queries, both internal and external.
8. Undertake a proactive role within the office to ensure the smooth running of that office and facilities within it.
9. Organising contractors for onsite visits and signing them in on arrival.
10. Being the point of contact for Health and Safety within the office.
11. Ordering stationery and refreshments for the office.
12. Dealing with the procurement team.
13. This is a busy varied role, and you will be on your feet throughout the day.
14. Being reactive to urgent queries and being able to proactively prioritise these tasks.
15. Completing Office and Executive tasks and being on hand at all times.
16. Proactively organise the office and keep in place processes that have been set up.

1. Ability to communicate with people at all levels confidently and professionally.
2. Ability to resolve problems quickly, efficiently and in a calm manner.
3. Being able to handle multi-tasking and conflicting deadlines.
4. Polite and articulate with a polished and professional approach.
5. Enthusiastic and approachable.
6. Excellent attention to detail.
7. Strong organisational skills.
8. Adaptable as you may be the only person within the office on certain days and forever changing business requirements.
9. Strong IT skills.
10. Interpersonal skills.
11. Honest and reliable.

1. Need strong Team Coordinator/Executive Assistant/Office Management/ Reception experience
2. Excellent spoken and written English.
3. Good knowledge of Outlook.
4. Knowledge of MS systems.
5. Confident, diligent, proactive, and self-motivated.
6. Highly organized and detail-oriented.
7. Proficient in MS Office applications.
8. Adaptable and flexible to meet work demands.

To excel in this role, you must have prior experience as a Team Coordinator/Office Manager and exhibit strong communication skills. You should be confident, hardworking, proactive, self-motivated, and eager to progress in your career.