Bids & Proposals Specialist

Are you ready to make a difference in global security? Rapiscan Systems, an industry leader in detection technology, is seeking a dedicated Bid Manager to join our International Bid Team. We provide cutting-edge cargo and vehicle inspection systems and services to combat terrorism, drug smuggling, illegal immigration, and trade fraud.

About Us:

Rapiscan Systems offers a broad array of scanning system configurations leveraging low-, medium-, and high-energy X-ray technology to meet unique security application requirements. Our commitment to excellence in imaging performance, innovative design, and uncompromising quality ensures best-in-class imaging, high reliability, and operator satisfaction.

Role Responsibilities:

1. Support the Sales Lead in driving technical and commercial bid/tender responses to improve sales success rates.
2. Manage the bidding interface between departments including Sales, Engineering, PMO, Logistics, and those with sign-off responsibility.
3. Provide transparency to risks within opportunities and work with stakeholders to provide mitigations.
4. Translate technical specifications into winning bid material with the assigned technical leads.
5. Develop and communicate best practice processes for bids, tenders, proposals, and direct sales.
6. Ensure adherence to the Rapiscan bid process in line with best practice.
7. Continuously improve the bid process and educate stakeholders involved in the tender and response process.
8. Produce compliant proposals that respond to specific client needs through liaison with SMEs.
9. Ensure timely proposal submissions against a Proposal Management Plan or Resource Allocation Table.
10. Contribute to the maintenance of the bid library.
11. Organize and chair formal bid reviews and communicate commercial issues to stakeholders.
12. Ensure thorough and complete bid qualification.

Key Relationships:

• Bids & Proposals team members
• Sales team
• Stakeholders for bids including PLM, Project Management, Service, Finance, Contracts, Compliance
• Senior Management Team, Rapiscan Distributors, Customers

Key Requirements:

1. At least 3 years in a Bid Coordinator or Bid Management role.
2. Experience in preparing proposals through the whole bid lifecycle from bid evaluation to award.
3. Ability to work across all spectrums of proposal development including risk assessment, costing/pricing, contract analysis, technical input, authoring, and all tasks required for successful tender submission.
4. International bidding experience is an advantage.
5. Flexibility and willingness to work outside of normal hours and travel out of country if required.
6. Excellent written and oral communication skills with the ability to present information to internal and external stakeholders including senior management and customers.
7. Experience producing bids in a highly regulated industry.
8. Working experience with multidisciplinary teams including PMO, estimating, engineering, financial control, and commercial management disciplines.
9. Ability to lead multidisciplinary bid teams to achieve tight deadlines in a pressured environment.
10. Excellent communication, presentation, and analytical skills.
11. Ability to prioritize and work on multiple bids concurrently.
12. Excellent attention to detail.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Strategy/Planning, Purchasing, and Writing/Editing

Industries

Security and Investigations and Manufacturing