Executive Assistant

Do you enjoy fast paced Executive PA work and are immediately available?

Our Newcastle based client has an opportunity to join their business as an Executive Assistant covering a period of maternity leave for 12 months.

As Executive Assistant, you will focus on assisting the Operations Director with a variety of administrative activities in a very dynamic working environment.

They are looking for someone who is motivated, passionate and committed to making a difference, with great attention to detail and an outstanding sense of confidentiality.

What will you be doing:

• Strategic Support: Providing high-level administrative and strategic support to the UK COO, helping them manage their time, priorities, and tasks effectively.
• Diary Management: Efficiently managing the COO’s calendar, including scheduling meetings, appointments, and coordinating travel.
• Communication: Serving as a gatekeeper and the first point of contact between the COO and internal/external stakeholders, ensuring clear and professional communication.
• Documentation: Preparing and reviewing documents, reports, presentations, and correspondence.
• Meeting Coordination: Organising and coordinating meetings, preparing agendas, taking minutes, and actioning.
• Project Support: Assisting in managing key projects, tracking progress, and liaising with cross-functional teams to ensure deadlines are met.
• Travel and Expense Management: Handling travel arrangements, accommodations, and expense reports efficiently and cost-effectively.

What will you have:

• Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives.
• Exceptional organisational skills and multitasking.
• Excellent verbal and written communication skills.
• Tech-Savvy – MS Office Suite, Word/Excel/PowerPoint.
• High level of integrity and discretion.

Salary & Benefits:

• £30,000 per annum.
• Birthday off as a special treat.
• Early finish Fridays.
• Onsite canteen.
• Discounted gym and health club memberships.
• Access to private healthcare and Medicash cash plan.
• Company discounts.