Education and Training Administrator

Kingston and Richmond NHS Foundation Trust; Kingston upon Thames; On-site; GBP 31,000 - 34,000

Job description

Job Summary

To provide administrative support for the effective delivery of training and education to all grades of resident doctors within the Trust. Working as part of a team in the education centre and alongside others within PGME who manage the training programmes.

Main duties of the job

• Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
• Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
• Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
• To provide administration support for the F2/ IMT Band 5 Coordinator.
• To support the arrangement of F2/IMT teaching programmes - e.g. confirming speakers, booking rooms and circulating to trainees.
• Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
• Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
• Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
• To deal with any queries relating to the on-call room and the doctors' mess.
• Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties.
• To provide administration support for resident doctors' induction as advised by the induction lead.
• To ensure that names are obtained for Educational/ Clinical supervisors from specialties for new cohorts of resident doctors.

About us

Development and staff wellbeing

Your growth and personal happiness matter to us. After all, we can't expect the best from you if we don't invest in your development and nurture your wellbeing. From the moment you join us, we're committed to fostering your professional and personal development within a supportive, empowering environment. Whether you're just starting your career or looking to advance further, we provide you with the tools and opportunities you need to succeed. We actively support colleagues to take part in research, quality improvement and innovation, whatever their role or level in the organisation.

To support your wellbeing, we offer an extensive range of resources, including an on-site staff nursery at Kingston Hospital, wellbeing practitioners, regular wellbeing classes, dedicated staff physiotherapist, comprehensive occupational health services, 24/7 employee assistance programme, and a range of other support and activities.

We also take every opportunity to thank and recognise the work our teams do, through weekly 'shoutouts' and patient feedback, monthly and annual awards.

Wherever you work across our organisation, we look forward to welcoming you.

Date posted

17 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,081 to £33,665 a year pa pr incl HCAS (outer)

Contract

Permanent

Working pattern

Full-time

Reference number

396-NN-7069783-A&C-Z

Job locations

Kingston Hospital

Galsworthy Road, Kingston upon Thames

London

KT2 7QB

Job Description

Job responsibilities

Specific duties: F2/IMT and Others

• Be a lead for Moodle, online learning platform, uploading information as required.
• Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
• Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
• Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
• To provide administration support for the F2/ IMT Band 5 Coordinator.
• To support the arrangement of F2/IMT teaching programmes e.g. confirming speakers, booking rooms and circulating to trainees.
• Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
• Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
• Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
• To deal with any queries relating to the on-call room and the doctors mess.
• Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties.

This job description is not intended to limit the scope and extent of the job to be undertaken and will be subject to review and alteration as necessary, following discussion with the post holder.

Person Specification

Qualifications Essential

• GCSE at Grade C/Grade 4 or above including English and Maths or equivalent.

Desirable

• Educated to Degree level or equivalent.

Experience Essential

• Experience of working with clinical staff in the NHS or equivalent in an administrative capacity.
• At least 2 years previous administration experience.
• Experience of meeting deadlines to agreed standards.

Desirable

• Previous NHS administrative experience or in a similar setting.
• Event co-ordination i.e. meetings, conferences, etc.
• Experience of working in NHS Medical Education.
• Experience of administering and attending meetings.

Skills Essential

• Comprehensive IT skills in Word, Excel, PowerPoint, Outlook and MS teams.
• Ability to analyse and interpret data and extract the relevant information. To report and act on the information appropriately.
• Able to ensure attention to detail and to highlight and address errors.
• Able to compose effective emails and letters.
• Effective communication and interpersonal skills - written and verbal.
• Database management knowledge and experience.

Desirable

• Undertaking surveys and compiling reports on the outcomes.

Knowledge Essential

• Knowledge and understanding of confidentiality and data protection principles.

Desirable

• Knowledge of medical career structures/pathways.
• Developments in Medical Education in the NHS.

Other Essential

• Flexible and positive attitude along with being pro-active and willing to learn.
• Able to problem solve independently and put in necessary measures to prevent a recurrence.
• Able to work as part of a team and independently.
• Understanding of the Trust values.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kingston and Richmond NHS Foundation Trust

Address

Kingston Hospital

Galsworthy Road, Kingston upon Thames

London

KT2 7QB

Employer's website

https://www.kingstonandrichmond.nhs.uk/