HR Administrator

Shift Pattern: Monday – Friday 40 hours per week

Location: Rutland

Our client, a fast-growing manufacturer based in Rutland, is seeking an HR Administrator. Supporting the HR Manager to provide an effective and efficient HR administration service to circa 150 personnel.

If you are seeking a new challenge as part of a growing company, then please apply!

The Benefits:

• Immediate start
• Performance profit bonus scheme, up to 7%
• Company pension
• Employee assistance program
• Free Parking
• Life insurance
• On-site parking

The Role:

• Be the first point of contact for HR queries raised by Line Leaders and/or employees
• Manage the Time & Attendance system, monitoring, reporting, and booking holiday request forms and updating on other absence reasons, i.e. sickness, unauthorized absences, etc.
• Maintaining accurate holiday records inclusive of maintaining holiday form filing system
• Monitor and report on Attendance matters, inclusive of Bradford Factor reports, other absence categories
• Support Occupational Health referral support process where required
• Manage and process new starters and leavers ensuring that all starters, leavers, and variations are updated in time for payroll cut-off
• Support Recruitment processes ranging from developing job descriptions, advertising, and general support in recruitment and selection processes
• Support Induction Process for all new starters (inclusive of agency temps)
• Develop and maintain all administrative procedures and processes within the HR department in order to improve efficiency and effectiveness
• Prepare offer letters, contracts, and variations to contract letters. Prepare reference checks, leaver letters, and all associated documents required in the employment cycle
• Input new starters onto SAGE HR and ensure that all personnel files and electronic personnel information are kept up-to-date and complete
• Assist with HR projects as and when required
• Collate and produce HR data reports therefore a good understanding and experience with MS Excel required
• Organise Learning and Development as required (soft skills and technical training); booking of training courses
• Provide support to Line Managers for formal meetings i.e. note-taking at disciplinary, grievance, and capability meetings inclusive of note-taking
• General HR related-administration office duties
• Support in organising and supporting ad-hoc charity, community, and school projects to enhance engagement from colleagues both in the work environment and in the local community

Our Ideal Candidate:

• Ability to demonstrate extensive experience in HR support service administration, preferably in a manufacturing environment
• Good experience in managing and supporting people policies and procedures i.e. supporting in taking notes in formal meetings, disciplinary, grievances, capability cases, etc.
• Proven experience of working with T&A Systems
• Exceptional attention to detail, highly organised, confident with the ability to manage a varied workload
• Approachable with common sense and a can-do attitude to work and able to work using initiative, and within a team
• Excellent Microsoft Excel experience i.e pivot tables, formulae application
• Possess excellent PC skills including Word, Outlook Email, and PowerPoint. PC literacy is essential to provide periodic reports
• Must be conscientious, hardworking, reliable, and able to meet deadlines
• Ability to communicate at all levels
• Personal qualities of resilience, energy, and flexibility in what is a demanding and varied role with many day-to-day challenges
• Ability to demonstrate influence and persuasion to be effective in a team
• Attention to detail is a prerequisite in order to provide relevant, timely, and accurate management information
• Flexible with regard to working hours, when required