Port Operations Assistant

Port Operations Assistant
Location: Belfast
Salary: £27,000 - £30,000 (DOE)
Contract: Full time, permanent.
We are looking for a Port Operations Assistant to support the smooth and efficient running of our Port in Belfast. In this role, you will assist in planning and coordinating daily activities, maintain operational records, and support resource allocation to ensure efficiency. You will also monitor key operational systems and act as a key liaison between port teams, duty managers, and stakeholders to facilitate clear communication, support briefings, and provide administrative assistance.
If you thrive in a fast-paced environment, have strong organisational skills, and are passionate about operational excellence, we’d love to hear from you!

Some of your key responsibilities:

1. Provide administrative support to the Port Manager and Operations team.
2. Maintain and update records on cargo handling, performance, and resource management.
3. Assist with resource planning and allocation to optimise efficiency.
4. Monitor and update operational systems, including rePORT, Asset HQ, Quinyx, and Prosapien.
5. Manage purchases for Port Operations, coordinating with Finance on payments.
6. Handle procurement and supply orders for the Belfast Port Operations Team.
7. Maintain records for the workshop, suppliers, and contractors, ensuring queries are addressed.
8. Act as a key point of contact between port teams, duty managers, and stakeholders.
9. Support meetings, training sessions, and operational updates with administrative tasks.
10. Prioritise workloads to ensure smooth day-to-day operations.
11. Maintain confidentiality and handle sensitive information appropriately.
12. Undertake additional duties as required.

What you will experience:
As a Port Operations Assistant, you’ll play a key role in coordinating daily port activities, maintaining operational records, and supporting workforce planning. Acting as a liaison between teams and stakeholders, you’ll facilitate smooth communication, support team briefings, and help resolve operational issues to ensure a seamless customer experience.

Benefits:

• Fantastic work-life balance
• Concessionary travel on any route on the Irish Sea/North Sea
• 75% Discounts on UK Rail travel
• Company pension & life assurance scheme
• Discounts on gym memberships, digital fitness subscriptions and equipment
• Wellbeing cash plan where you claim back your expenses for dental, eyesight testing, health screening and much more
• Enhanced Maternity and Paternity pay
• Cycle to work scheme
• Employee Assistance Programme
• Continuous training, coaching and development within a helpful and encouraging environment with progression opportunities

Who you are:
At Stena Line, we value both your skills and your mindset. As a Port Operations Assistant, you’ll need to be adaptable, reliable, and thrive in a fast-paced environment. We’re looking for a proactive team player who stays composed under pressure and is always ready to learn and take on new challenges.

Requirements:
- Background in port operations, logistics, or administrative support.
- Solid knowledge of operational processes and resource management.
- Exceptional organisational and problem-solving skills.
- Effective communicator with strong teamwork capabilities.
- Proficient in operational systems and software such as rePORT, Asset HQ, Quinyx, and Prosapien.

Interested?
This is a full time permanent position based in Belfast within our Ports and Terminals department. To apply, please register your profile and send in your CV in English by 16th April 2025. We are having an ongoing selection, so do not wait with your application. Please note that due to GDPR we do not accept applications via e-mail or postal service.

If you have any questions regarding the recruitment process, you are welcome to contact Kathryn Gallagher, Talent Acquisition Partner, kathryn.Gallagher.bi@stenaline.com.

Please note that we kindly decline any offers from recruitment or staffing agencies regarding this recruitment.

About Stena Line:
As a leader in sustainable shipping, Stena Line has Europe’s most comprehensive route network focusing on transportation of both passengers and freight. We have over 5,900 employees in our Stena Line family across Scandinavia, around the UK and the Baltics, all actively supporting the daily business.
Our purpose is to be a trusted link between people, places and societies. We play a vital role in keeping everything connected. We make sure people and goods arrive where they need to be, enabling business to thrive and societies to grow. We connect family and friends, and make it possible to explore new destinations or revisit favourite places.
We are committed to maintaining and developing a sustainable working environment, free from harassment, that gives equal opportunities to everyone. We embrace equality, diversity and inclusion – and welcome all applicants.