Company Secretary (With UK-listed experience)

IQ-EQ; London; On-site; GBP 100,000 - 125,000

Job description

Company Secretary (With UK-listed experience)

ABOUT IQ-EQ
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.

Company Description
We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top 15 private equity firms. Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Job Description
We are seeking a qualified Company Secretary to lead our corporate secretarial solution in the IQ-EQ UK Corporate team. We provide corporate governance services to a diverse client base which includes listed, regulated and private companies, fund vehicles and special purpose vehicles. The Company Secretary will be involved in providing expert services to both listed companies and non-listed, as well as managing and advising other team members on the Listing Rules, the Market Abuse Regulation, the Companies Acts and corporate governance generally.

Responsibilities

• Manage and oversee a team of two assistant Company Secretaries, providing guidance, mentoring and training.
• Provide ongoing service to client PLC boards, their committees and subsidiaries.
• Preparation of AGM, drafting notice of meeting and proxy form, liaison with registrars, arranging venue, dealing with enquiries from investors/voting agencies, chasing proxies, and preparing the Chairman’s script for the meeting.
• Board, Committee and Shareholder meetings – preparation of agenda, attendance, documenting post meeting action points and maintaining minutes.
• Preparation and circulation of notices, consents, borrower approval requests and resolutions.
• Preparing, coordinating and releasing the regulatory announcements on behalf of client companies using RNS Submit.
• Ensuring statutory compliance with the Listing Rules, Companies Act and other regulatory requirements.
• Maintaining corporate registers, director details and records for the entity.
• Ensure timely compliance and filing of all statutory submissions and annual returns.
• Review of all legal documentation regarding transaction closings and restructures.
• Liaising with external providers of professional services including lawyers and auditors.
• Providing guidance to the Boards/management on new applicable laws/regulations.
• Managing regular share allotments, capital reductions, share transfers and dividend payments.
• Ongoing management and ownership of client deliverables, ensuring all deadlines are met.

Qualifications

• University graduate with an excellent academic background and ICSA qualification.
• Experience of servicing board and committee meetings, sound minute-taking skills and general boardroom exposure.
• Experience of complex and routine company secretarial transactions and filing requirements.
• Essential to have previous experience of the rules of the FCA, the London Stock Exchange and the corporate governance code.
• 7-10 years’ of relevant working experience in client services and/or financial services.
• Previous management experience with the ability to guide, train and oversee support staff.
• Excellent written and verbal communication skills and strong client service skills.

Additional Information
As a forward-looking business, sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful, long-term relationships with all our stakeholders while also reducing our impact on our natural environment.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative