Senior Business Administrator - Minuting

Client

Local Authority in East Sussex

Job Title

Senior Business Administrator (Minute Taking)

Pay Rate

£13.47 an hour PAYE

Hours

37 Hours a week (Mon-Fri)

Duration

6 Month Contract

Location

HYBRID WORKING - 1 day a week based from Conquest Hospital once fully trained.

Description

MAIN PURPOSE OF THE ROLE:

To provide and continually improve administrative support so that colleagues are assisted to deliver services to the public. To contribute to meeting team priorities and ensure confidentiality and other controls are maintained. To carry out discrete pieces of work as required.

Key Tasks

1. Undertake minutes of complex meetings about vulnerable clients: Minute, produce and distribute accurate records of meetings, including safeguarding, best interest meetings, and/or case conference and complex case meetings, in accordance with statutory and local guidance.
2. Undertake and continuously improve administrative duties in accordance with statutory and departmental requirements including providing telephone cover and message service, setting and maintaining office systems, arranging meetings, and maintaining diaries.
3. Minute, produce and distribute accurate records of meetings e.g. team, departmental, inter-agency meetings.
4. Produce correspondence and reports from written documents and other sources, including research and analysis as appropriate.
5. Accurately input data into computerized departmental systems, databases, and spreadsheets and process, retrieve, analyze and cleanse data as necessary.
6. Liaise with operational and departmental staff, clients, and other agencies as appropriate, sharing information as directed and ensuring Council procedures are properly followed.