Event Producer

About Sleek

We are an award-winning London based live experience marketing agency that connects the world's biggest brands with their audiences. Sleek delivers a broad variety of event formats from summits for 20,000+ delegates through to intimate gatherings designed to facilitate the conversations that matter and experiences that impact.

Over the years, Sleek has experienced significant and consistent growth. Jennifer Davidson is our founder and remains the team's driving force today. As a privately owned agency, we value connections and prioritise people - we know that our team, our clients and our suppliers make us what we are. Our primary goal is to make our clients' lives easier and we operate as an extension of their team. Our go further passion is central to Sleek, earning our reputation for expertise, creativity and imagination combined with an impeccable client experience.

OUR CULTURE

Communication is at the heart of our agency and that's especially true when it comes to our team. We are proud to attract and retain the best people and we know it's critical that individuals feel both challenged and supported with opportunities to progress. Sleek believes in a collective effort when it comes to decision making - we value everyone's contribution and are proud to be accredited as an Investor in People.

No two days are the same and our client base and growth pattern means it can be intense at times. This is when the agility of the Sleek team really comes into its own. We know that the instant you move out of your comfort zone, it means you are growing and that's a genuine opportunity to thrive. We work hard to ensure we are supporting one another to keep pushing boundaries.

OUR WORK PLACE

We spend a large proportion of our lives at work and it should be a place that makes you feel good. Sleek is based in a modern office a short walk from Wimbledon where we share everything from playlists to weekend baking efforts. We genuinely have a lot of fun together.

We regularly socialise after work including our Thursday early finish office drinks. In addition, Jen absolutely loves arranging social events for the team including weekends mini breaks, team away days, Christmas wreath making and more.

You'll find Sleek to be a welcoming place for everyone, from those just starting out in their careers to parents who want to progress whilst maintaining a work/life balance. We will always support you as an individual within an environment where you can realise your true potential.

Role Overview

As a core member of the Live team, you will work cross-functionally with technical production, creative, and other stakeholders, to plan and execute next level events that we know our clients will love, on time and on budget. You can expect your role to touch event design, experience, content and operations. You will be skilled in translating briefs into language that different departments understand and know a little about a lot.

Key Responsibilities

PROJECT MANAGEMENT

• Project manage high-quality, creative and complex events from briefing, design and planning through to onsite delivery. This will involve gaining a full understanding of the client's aims and objectives and close management of all aspects of the project across the entire project delivery team. Ensure that all project outcomes and requirements meet the brief.
• At times, own a complex area of a larger-scale project, maintaining strong collaboration with the event's Executive Producer and wider team.
• Work with the Resource Manager to scope, plan and onboard your project team.
• Lead and contribute to project meetings and communications with both internal and external stakeholders throughout the project cycle.
• Create and adhere to internal critical paths, client deadlines and supplier deadlines, delegating responsibility and authority whilst still managing deadlines across the entire project team.
• Develop production briefs in collaboration with colleagues and clients.
• Hold a good knowledge of A/V, managing A/V requirements for projects and collaborating with the Production Director for larger-scale events.
• Source venues and suppliers with strong negotiating skills, managing and understanding contracts.
• Coordinate site visits and create reports for internal and client usage.
• Understand the processes for supporting stakeholders with content design and production.
• Lead or support on-site delivery, staying in constant communication with clients, colleagues, suppliers and venue staff to ensure the smooth running.
• Work collaboratively with technical production to ensure all on-site standards are met.
• Gather and share post-event feedback and learnings within the team and suppliers.
• Fully understand, follow and implement internal processes.
• Propose new ideas to improve the event planning and delivery process.

FINANCE

• Budget management for projects of all different sizes and in various currencies.
• Demonstrate a proactive approach to budget management.
• Be a time management guru.
• Capable with ‘scope creep' principles.
• Accurate budget reconciliation, keeping a keen eye on your profit margins.

CLIENTS

• Foster strong relationships with clients at all levels.
• Lead in all aspects of client relations from taking the initial brief to being part of the dream team on-site.
• Support on RFP's, specifically assisting with budgeting and supplier communication.

GENERAL

• Keep your industry knowledge fresh.
• Mentor, ready to assist, motivate and guide where needed.
• Demonstrated prior experience in an events agency environment managing projects and in a client-facing role.
• Excellent written and verbal communication skills.
• Impeccable organisation skills.
• Very strong project management and decision-making skills.
• Proficient in managing project budgets.
• Has a creative eye and may wish to learn how to use design software for basic tasks.
• An ability and willingness to travel for site inspections and event delivery.
• Experience in PROCIM, Google Docs is preferable.

Requirements
ABOUT YOU

• Self-motivated and lead by example with enthusiasm towards the role.
• Operates to an exceptional level of delivery.
• Works in a calm and composed manner when managing multiple projects and deadlines.
• Maintains the resilience and stamina required to sustain performance when under pressure.
• A true team player who works collaboratively.
• Passionate about supporting your peers to be better.
• Enjoys being involved in a wide variety of projects.
• Actively seeks and welcomes feedback.
• An ability to build long-term, mutually beneficial relationships.
• Leads by example with the ability to inspire and motivate others.
• Embodies the values of the Sleek team.
• Has a passion for culture and design and enjoys exploring the latest trends.

Benefits
Our benefits were created by Team Sleek to ensure they appeal to a wide range of individuals. Here is a taster of the types of things they include:

• 27 days holiday (excl. UK public holidays).
• Week-day birthdays off.
• Last Friday of the month early finish (15:00).
• Standard Pension Plan.
• Fitness membership.
• Company discounts and perks.
• Company social events inc. weekly office drinks.
• Annual Company Offsite.
• Additional Benefits after 1 years' service including Private Health Care.
• Opportunity to attend overseas familiarisation trips on behalf of Sleek.

Seniority level
Mid-Senior level

Employment type
Full-time

Job function
Management and Manufacturing

Industries
IT Services and IT Consulting