Administrative Assistant - Summer - Reading

Join the EngXcel family!

EngXcel has partnered with Experio Summer to form Experio English which delivers quality English language tuition at all levels and in accordance with British Council standards at Summer School at Leighton Park in July and August each year. Summer School at Leighton Park is open to all international students travelling individually (13-17 yrs) or as part of an accompanied group (8-17 yrs).

Successful applicants will be employed by EngXcel Ltd.

Note: Free on-site accommodation may be available with this position.

EngXcel’s mission is to respect equality, diversity and inclusion in helping people from the global community to learn English.

We aim to provide a supportive and welcoming environment which enables all our students to develop their English language skills to the full and to explore British life and values, as well as encouraging tolerance and cultural awareness amongst all our staff, students and partners.

Ensuring comfort, safety and wellbeing in our school community is at the heart of everything we do.

Overview

As part of Experio English (our partnership with Experio Summer), we provide the English-language element of Summer School at Leighton Park.

Summer School at Leighton Park operates a six-week summer school split into three courses:

• Course 1: 9 - 21 July
• Course 2: 23 July – 4 August
• Course 3: 6 - 18 August
• Staff induction days: 7 - 8 July

We work with young learners aged 8-17 years. Following level assessments on their first morning, students are grouped into classes (max. 16 students) appropriate to their age and level of English, using the Common European Framework of Reference for Languages (A1-C2).

Intensive English or exam preparation options are available in the afternoon for motivated students wishing to make additional progress with their communication skills in English (speaking, listening, reading, writing) or to prepare for English exams when they return home.

Summer School at Leighton Park offers excellent classroom and teaching facilities with up-to-date IT and AV equipment in every room. It is our expectation that teaching staff will use this equipment to provide the best possible language-learning experience that will encourage engagement and interaction from all participants.

At the end of each two-week course, teachers will produce a short report for each of their students. This will be presented along with their attendance certificate.

Purpose of Post

As Summer Admin Assistant, you will be based on site at Summer School at Leighton Park and work from the Academic Office. You will work closely with the Academic Manager to support our academic operation at the summer school. You will always ensure the best possible welcome and ‘can-do’ attitude, whether in a face-to-face situation, responding to an email or answering the telephone. You will liaise with staff, students and sometimes with parents and/or group leaders. From marking placement tests, to monitoring student attendance, to printing reports and attendance certificates, you should maximise your own time and performance standards in order to maximise client satisfaction and to promote the desired work culture.

Key Responsibilities

General

• Provide general administrative and clerical support to the Academic Manager.
• Monitor and maintain office/classroom equipment, maintaining supplies of stationery, materials and other consumables.
• Administer placement tests, including marking, collating, and inputting results into student lists.
• Prepare and monitor class lists and attendance registers.
• Monitor attendance daily, both morning and afternoon.
• Prepare individual student reports using information provided by teaching staff.
• Print end of course certificates.
• Collate and judge course competition entries in collaboration with Academic Manager, prepare certificates.
• Help Academic Manager to deliver end-of-course celebration assemblies.
• Help with classroom layouts and set up.
• Assist the Academic Manager as necessary.
• Attend training as appropriate/requested.

Safeguarding, Welfare and Supervision

• Adhere to the Company’s safeguarding, welfare and supervision policies and procedures.
• Ensure staff and students are in the right place at the right time.
• Report all incidents and accidents in accordance with training and Company procedures.
• Attending First Aid, Prevent & Safeguarding training as necessary.

Training

• Taking part in any CPD opportunities provided to you by the Company.
• Completing any required training prior to starting your post or the deadline provided when the training is assigned (eg Prevent, Safeguarding etc).
• Attending/completing staff induction (both in-person and online).

The above is not an exhaustive list of duties. The post-holder may be asked to take on different tasks as required and all employees are expected to work collaboratively to support the overall work of the Company.

To be successful in this role, candidates must have a good working knowledge of Microsoft Office packages, and be proficient in the use of Outlook, Teams, Word and Excel.

Note: Any offer of employment will be subject to:

• any gaps in employment history being satisfactorily explained.
• on date of commencement, you are contractually free to join EngXcel Ltd. Also, that you are not subject to any contractual term that would be breached by you commencing work with us;
• receipt of two references in terms acceptable to the Company;
• a satisfactory enhanced Disclosure and Barring Service check;
• on or before the date you join us, your supplying us with the relevant documents proving your legal right to work in the United Kingdom;
• your undertaking and completing the Company’s ‘Prevent’ and ‘Safeguarding’ training

If you are an enthusiastic individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Fixed term contract
Contract length: 6 weeks

Pay: £450.00 per week

Benefits:

• Canteen
• Discounted or free food
• Free parking
• On-site parking

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative: 1 year (preferred)

Language:

• proficient English (required)

Work Location: In person

Reference ID: AdmAssLP
Expected start date: 07/07/2025