HR Administrator - Part Time

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

Job Description

Working hours are Tuesday, Wednesday & Thursday, 9am - 5pm.

This is a hybrid working role - 2 days working at the Wolverhampton and 1 day at home.

The purpose of the role is to provide first class administration and HR system support to the business in relation to supporting the HR team looking after employees across the business. Support includes looking after key paperwork and processes relevant from the start of the employee life cycle through to an employee leaving the business.

• Support & complete the HR administration processes for new starters.
• Track response of reference checks and follow up outstanding requests to ensure the highest level of response is received.
• Ensure all right to work documents are verified and uploaded to HR system, providing advice to managers and employees as necessary.
• Set up employee files in the correct Eurofins entity, ensuring that all paperwork is filed in the correct employee file prior to start date.
• Ensure electronic and paper based personnel files are maintained and filing/archiving is completed in a timely manner.
• Support the administration for employees with changes to job role.
• Support the administration correspondence requirements during TUPE transfers, redundancies and acquisitions.
• Support the administration processes for maternity, paternity, adoption, shared parental leave and parental leave, etc.
• Update holiday including any exceptional holiday carry forwards approved and any changes through holiday buy and holiday sell schemes.
• Support the administration process for leavers and ensure leaving actions for employees are completed on the relevant HR & IT system.
• Maintain and update HR spreadsheets to track key actions (such as starters/leavers/visas/maternity/paternity trackers).
• Support the HR Business Partner team with the annual PDR/Appraisal process for allocated sites.
• Monitor the HR inbox, ensuring that allocated actions are responded to and completed in an accurate and timely manner.
• Advise managers and employees on HR System queries ensuring a sound knowledge of the system.
• Complete absence management reporting processes for allocated sites, monitoring absence levels, identifying concerning absence patterns and notifying line managers when absence triggers are met.
• Respond to reference requests.
• Note typing for HR related meetings.
• Raise purchase orders and process invoices for HR activity.
• Manage stationary requirements.
• Support the HR team with project work as and when required.

Qualifications

• Educated to GCSE Level.
• Proven experience of working in a busy administration role.
• Confident in interacting with managers and employees at all levels.
• Excellent verbal and written communication skills.
• Organised, able to plan ahead and meet deadlines / objectives.
• Able to work with multiple systems and processes.
• High level of accuracy and attention to detail.
• Ability to work in a team, as well as independently to complete own work.
• Willing to complete training as needed for role.
• Trustworthy and capable of keeping confidential information confidential.

Additional Information

• Enhanced Annual Leave Entitlement.
• Additional Annual Leave Purchase scheme.
• Annual Leave Sellback Scheme.
• Additional Annual Leave at Employees set service dates.
• Company Pension Plan.
• Life Assurance Scheme (4 times annual salary).
• Healthcare Cash Plan (6+ months service).
• Enhanced Maternity, Adoption and Paternity Schemes.
• Employee Assistance Programme – 24/7 confidential.
• Health and Wellbeing Programmes.
• Free parking.
• Worldwide career opportunities.
• We also have in place rewards recognising the great work our employees deliver, their dedicated service and celebrating special life events.

What Happens Next

Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and its requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get to know your key skills and strengths.

Your data
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!