Office and Human Resources Executive

JOB TITLE Office and Human Resources Executive

TYPE Permanent Full Time + Office Based

DEPARTMENT Human Resources

REPORTING TO Head of Human Resources

LOCATION Newman Street, London

SALARY Competitive

START DATE March/April 2025

THE POSITION

We are seeking a proactive Office and Human Resources (HR) Executive to keep our head office running smoothly while supporting HR with key administrative tasks. Responsibilities include recruitment support, onboarding and offboarding, employee engagement, and managing office operations such as liaising with suppliers and maintaining office resources.

The office-based role requires strong administrative skills, flexibility, and a confident, solutions-focused approach. The ideal candidate thrives in a fast-paced, creative environment and enjoys supporting a growing team of 80 in the office and 250 globally. We believe a great office experience is key to our success and this role ensures it happens.

ROLES AND RESPONSIBILITIES

The role is evenly split between office administration and HR team support.

Office Administration:

1. Oversee daily office operations, ensuring a smooth and efficient workplace.
2. Manage office layout, supplies, stationery, post, and deliveries and coordinate facility maintenance.
3. Build and maintain relationships with suppliers.
4. Act as the Health and Safety Officer, conducting assessments and coordinating committee meetings.
5. Provide administrative support, including travel arrangements, diary management, and expenses.
6. Plan and execute office social events across the year.
7. Assist with event management for the annual retail conference.
8. Support with the planning and execution of our physical and online staff sales.

Human Resources:

1. Support employee lifecycle tasks, including onboarding and offboarding.
2. Administer the HR system (Hi Bob), ensuring data accuracy and updates.
3. Assist with recruitment, posting job ads, system administration on the applicant tracking system (ATS), and providing system support to all hiring managers across the business.
4. Coordinate training events and digital training modules for teams across the different regions.
5. Coordinate employee benefits with various suppliers across the different regions.
6. Handle ad-hoc projects as directed by the line manager.

SKILLS AND EXPERIENCE

• At least one year of experience in office and/or facilities support.
• Passion for people support and fostering a positive team environment.
• A roll-sleeves-up attitude, able to start projects autonomously, and follow up to get tasks done.
• Energetic, friendly and results-driven with a can-do attitude.
• Willingness to learn and adapt in a fast-paced environment.
• Strong organisational skills and attention to detail.
• Confident in decision-making and using initiative.
• A deep passion for our mission and company values.

WHAT WE OFFER

• Being part of a diverse working environment of people who we learn from every day.
• The chance to train and develop your skills in a fast-working environment.
• Competitive benefits package:
• Physical wellbeing: Private medical insurance covering pre-existing medical conditions and the ability to add family members, an online GP app with 24/7 appointments, available within 24 hours, and cycle scheme participation for tax-exempt bike and/or accessories purchase.
• Financial wellbeing: Company pension scheme.
• Lifestyle: Orlebar Brown and CHANEL product discounts and employee-only sales.
• Employee Recognition: Service award incentives, 1-week office closure in August to practice what we preach (paid leave and separate from 25 days annual leave plus UK public holidays).

At Orlebar Brown, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity, and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience, and potential you could bring to Orlebar Brown.