Operations Coordinator - Women's Team

The Opportunity:

We are looking for a detail-oriented and proactive Operations Coordinator to join our Women's Team. In this role, you will work closely with the Assistant Operations Manager and other departments to ensure smooth day-to-day operations of the team. The Operations Coordinator will manage a wide range of administrative and logistical tasks, including player information management, ticket allocations, expenses, scheduling, and supporting game operations.

Main Responsibilities:

• Purchase Orders & Expenses: Manage and track purchase orders (POs), process expenses, and ensure accurate financial documentation for the team.
• General Administration: Provide general administrative support, including filing, documentation, and maintaining accurate records for various team operations.
• Game Operations Support: Assist the Assistant Operations Manager with game-day logistics, including scheduling, coordination, and ensuring team attendance at games.
• Player Database Management: Maintain and update the database for storing player information, ensuring all records are accurate, up-to-date, and accessible.
• Ticket Requests & Allocations: Oversee and manage ticket requests and allocations for players, staff, and other team members. Ensure all ticketing is handled in a timely and organized manner.
• Schedule Coordination: Maintain and update team schedules, including practice times, game schedules, travel arrangements, and other important dates.
• Travel Arrangements: Liaise with the Travel Manager to arrange travel bookings as needed for games, tournaments, and other team events. Ensure all travel logistics are efficiently coordinated.
• Coordination and Communication: Work closely with other departments to ensure effective communication and coordination of all operations-related matters. Ensure the team is informed and prepared for all activities.

Skills and Behaviours required:

• Experience in operations, administrative support, or a similar role, preferably within a sports environment.
• Strong attention to detail and the ability to manage and maintain accurate records.
• Ability to work collaboratively with a wide range of stakeholders, including players, staff, and external partners.
• A proactive, flexible, and solution-oriented approach to problem-solving.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills.
• Excellent IT skills, with the ability to use applications such as Teamworks.