Level 3 Business Administration Apprentice

Council / Area: NERC – BGS

Level 3 Business Administration Apprentice
Salary: £18,900
Hours: Full time
Contract Type: Fixed Term, 20 months
Location: British Geological Survey, Keyworth, Nottingham NG12 5GG
Closing date: 19th January 2025

Interview date: w/c 3rd February 2025
Start date: TBC

The British Geological Survey (BGS) has an exciting opportunity for a Business Administrator Apprenticeship to be based within our Learning and Development function. This small team is responsible for the Personal Development of staff and operates within the wider L&D function and Human Resources.

We are looking to appoint a committed and highly effective Business Administration apprentice to join our team to assist with the day-to-day running of L&D activities. This includes assisting with the administration of planning, delivering and evaluating L&D activities within BGS.

About BGS

The British Geological Survey (BGS) is an applied geoscience research centre that belongs to UK Research and Innovation (UKRI) and is affiliated to the Natural Environment Research Council (NERC). It is a world leading geological survey whose core mission is to advise government of science related to the subsurface and to undertake applied research to solve earth and environmental issues, both in the UK and globally. It is funded directly by UKRI, as well as through research grants and private sector contracts.

We strive to promote equality and diversity across our organisation in order to continuously improve our scientific and organisational efficiency. As such, we aim to have a workforce with employees from all backgrounds with people who are passionate about earth science and who share our dedication to work for the good of the environment and the benefit of society.

About the role

Reporting to the Learning and Develop Business Partner, your key responsibilities/duties will evolve over time as you develop your skills and capabilities, supported by BGS colleagues and through your apprenticeship. Typical duties can include:

1. Support the administration of the L&D inbox and responding to enquiries
2. Administration support for learning and development activity, including the Oracle administration (BGS internal HR and Finance system), calendar invites, booking venues and catering.
3. Support the administration of evaluation forms, including monitoring returns and producing basic reports
4. Support the promotion of learning activities, including advertising via relevant communication channels.
5. Providing administration to support the advertising and monitoring of the organisations mandatory training courses.
6. Support the L&D Business Partner in the administration of purchase orders and L&D finances.
7. Support in the administration of accurate and accessible records for all L&D activities.
8. Support the administration of L&D help and guidance information, including updating material published on the internal intranet.

The successful candidate must proactively engage with the wider L&D and HR team, and be willing to participate in diverse activities to aid their development.

What you will learn

You will undertake professional development and training as part of a cohort of apprentices with Access Training, completing the Level 3 Business Administrator Apprenticeship over 18 months. The first 15 months are known as the “practical period” where you will learn through a combination of on-and-off-the-job training with BGS and your Access Training tutor to develop the required Knowledge. You will also have 6-weekly one-to-one sessions with your tutor who will support you with implementing and developing the Skills and Behaviours, and building the portfolio of evidence.

In the final 3 months of your programme you will undertake and lead on a work-based improvement project as part of the independent End Point Assessment.

Person specification (Qualifications, Knowledge, Skills and any special requirements)

To apply for this apprenticeship, your CV and/or cover letter will need to demonstrate that you meet the following criteria. Where indicated, your application will be assessed at shortlisting (S) and Interview (I):

Essential:

• Achieved 2 GCSE passes at Grade C/4 or above (or equivalent) in Maths and English (S)
• Excellent written communication skills as evidenced through your Covering Letter and CV (S)
• Attention to detail (S)
• Excellent organisational skills (S&I)
• Ability to work as part of a team (S&I)
• Ability to work to deadlines with a set timeframe (S&I)
• Competent on the use of MS Office (Outlook, Word, Excel) (S&I)
• Excellent verbal communication skills (I)

Desirable:

• A demonstrable interest in the work of BGS and NERC (S&I)
• Experience of working in a customer or staff facing role (S&I)

Important Information

• To complete the apprenticeship, you will need evidence of Maths and English GCSE at grade 4/C or above (or equivalent i.e. Level 2 Functional Skills)
• When applying for an apprenticeship, there is a set residency eligibility criteria that must be met by the applicant. To check your eligibility please click here
• The training provider will also ask you to complete an initial assessment during the application process. If you already have a qualification in this subject area or similar please include, as an attachment, your transcript outlining the grade/s achieved and modules covered. By applying for this apprenticeship, you are giving permission for your details to be shared with the relevant training provider.

Please note – you will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during your employment.

We will be in touch after the closing date, however, please email UKRIapprenticeships.org quoting the vacancy title and reference number if you have any questions.