Office Coordinator

A fantastic opportunity for an Office & Facilities Co-ordinator to join the HQ of a leading tech company based in the West End.

The brilliant Office Co-ordinator will enjoy responsibility and being the lynchpin of the office as key aspects of the role will focus on office management, team coordination, and operational efficiency.

The Office Coordinator role has been created to optimise the use of the office, offering significant opportunities to shape the position and room for professional growth. As part of the broader Administration team, the role may also involve supporting other business functions during periods of absence.

The ideal candidate will thrive on taking responsibility, demonstrating confidence, and maintaining a consistently positive and proactive attitude in the workplace.

Responsibilities:

• Office Management: Ensure the office is tidy, well-presented, and fully operational, including managing service contracts, consumables procurement, and maintenance issues.
• Visitor & Meeting Coordination: Prepare meeting rooms, arrange refreshments, greet visitors, and manage external catering and meeting spaces.
• Health & Safety: Oversee office H&S protocols, act as Lead Fire Marshal and First Aider, and conduct H&S induction tours.
• Administrative Support: Manage office desk planning, diary scheduling, and overseas travel bookings for designated teams; provide cover for other administrative roles.
• HR & Team Support: Book HR induction meetings, coordinate equipment returns for leavers, and handle office-related team communications.
• Technology & Operations: Set up and manage office IT, audio, and visual equipment; liaise with global offices to maintain cohesive culture.
• Project Management: Handle ad-hoc projects and initiatives related to office operations.

What we are looking for:

• Ideally 3 years of experience, with a focus on day-to-day office management.
• A dynamic, proactive individual with a "can-do" attitude and the ability to take ownership. Must demonstrate a self-starting approach and the ability to respond proactively to the office environment.
• Able to work effectively with all levels of the organisation, including the CEO.
• Excellent English language proficiency.
• Strong skills in Office 365, including Word, PowerPoint, and MS Teams.
• Experience with SharePoint is preferred but not essential.
• Ideally degree-qualified, though this is not a strict requirement.

NB: Office based 5 days per week, 08:30 to 17:30