Ebiller

Pinsent Masons; Birmingham; On-site; GBP 25,000 - 45,000; Full time

Job description

JOB DESCRIPTION

Job Title: E-Biller

Department: Finance & Treasury

Hours of work: 9.30 - 5.30pm (flexibility when required)

Location: Birmingham, Manchester, Leeds, Glasgow

Reports to: E-Billing Team Leader

Purpose of the role:

The primary function of the role is to process bills for the firm's clients who require their bills to be transmitted electronically. This will include understanding the client's e-billing system as well as how bills are processed in the firm's practice management system and through the E-billing Hub.

Main duties and responsibilities:

1. Preparing and uploading of electronic invoices to our clients' various e-Billing platforms
2. Ensuring that bills are processed within the client specified timescales
3. Ensuring compliance with all client e-Billing Guidelines and Vendor Requirements
4. Working efficiently on a daily basis to resolve issues including short payment and rejections.
5. Maintaining logs of processed and/or rejected invoices
6. Maintaining timekeeper, matter, rates, and invoice data held within various e-Billing systems for e-Billed clients
7. Updating monthly accruals, reporting, budgets within the clients’ e-Billing portals
8. Liaising with partners and lawyers to ensure compliance with the agreed client guidelines and our internal billing processes
9. Perform regular reconciliation between Aderant and the client portals to ensure that all bills have been uploaded successfully
10. Work closely with the appropriate credit controller to ensure they are kept up to date in relation to the status of unpaid bills within the e-Billing portals
11. To escalate any unresolved e-Billing issues to the E-Billing Team Leader in the first instance
12. Provide cover for and support to the other members of the E-Billing team where necessary

Qualifications:

Ideally educated to A Level standard
5 GCSEs including minimum grade C GCSE Maths and English Language

Relevant Experience:

Ideally you will be experienced in complex billing activities within the professional services sector. You will be dealing with billings across multiple currencies and so prior experience working within an international business would be advantageous.

2 years eBilling experience required.
Experience in complex & high-volume billing
Experience of working within a professional services organisation

Key Skills:

1. Experience of billing on a Practice management system (ideally Aderant or similar)
2. Highly numerate
3. Working knowledge of Solicitor's accounts rules
4. Proven ability to prioritise workload within a busy environment and meet deadlines
5. Sound IT Skills in particular Excel
6. Accurate with excellent attention to detail
7. Good communication skills (written and oral)

Personal Qualities / Behaviours:

1. Excellent team player
2. Ability to use own initiative
3. Organised and methodical
4. Strong time management skills
5. Positive and pro-active approach
6. Keen to learn
7. Resilient
8. Professional manner and appearance

For any queries, please contact our In-house Recruiter Adam Clarke-Castello by emailing [e-mail]. We only accept CVs that are logged on the Recruitment portal.

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.

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