Payroll Supervisor (HYBRID)

We are currently seeking a dedicated and meticulous Payroll Supervisor (HYBRID) in West Byfleet to oversee all aspects of payroll within our growing business. The ideal candidate will efficiently manage payroll duties and lead a team of 3 Payroll Administrators, while reporting to the Payroll Manager.

Client Details

The organisation is a prominent player operating on a national scale. This company is known for its commitment to customer satisfaction and high-quality service. Based in offices in the W. Byfleet area with free parking provided and easy access via public transport.

HYBRID: just 2 days per week in the office, and 3 days from home per week.

Description

Payroll Supervisor (HYBRID):

• Supervise the team of 3 x Payroll Administrators (Previous supervisory experience is not essential).
• Ensure all employees are paid accurately and on time on a 4-weekly and monthly payroll across 4 companies, totaling approximately 3,000 employees.
• Oversee and manage assigned end-to-end payrolls, always working closely with the Group Head of Payroll, and addressing any discrepancies or complex payroll issues.
• Supervise the payroll coordinators handling each of the four different PAYE systems.
• Use initiative to resolve issues and assist the team where possible. Manage the workflow, review reports, and ensure timely and accurate payroll processing.
• Assist the Group Head of Payroll with submitting all RTI, FPS, and EPS to HMRC on a 4-weekly/monthly basis, making PAYE payments on time, and ensuring that tax and deductions for each PAYE system are calculated correctly.
• Calculate all statutory and HMRC deductions/payments for employees.
• Apply tax code notifications from employees and HMRC.
• Manage and maintain company mileage and company cars, submit private mileage figures, and process NIC/Class 1A contributions.
• Assist the Group Head of Payroll in analysing the variance report, justifying all variances, and undertaking additional controls before payroll approval.
• Input and check manual calculations for part-month and backdated payments.
• Support the Group Head of Payroll in managing the company pension schemes, such as LGPS and statutory pensions, enrolling new members, collecting contributions, and submitting to pension providers.
• Handle all year-end payroll duties, such as P60s and P11Ds, and assist the finance team with any issues relating to these payroll processes and associated audits.
• Maintain, update, and assist the Group Head of Payroll in creating relevant payroll policies and procedures.
• Coordinate with HR and Finance departments for any updates or changes related to payroll.
• Manage and coordinate the shared mailbox, ensuring it is kept up to date, and escalate/manage any complex queries such as those from HMRC, WPD, and CMS.
• Troubleshoot and resolve any payroll-related system issues, collaborating with Templa support when needed.
• Provide cover when other team members are on annual leave or absent.

Profile

A successful Payroll Supervisor (HYBRID) should have:

• Proven experience in a payroll supervisory or team leader role, or substantial experience as a Payroll Officer or Payroll Specialist ready to transition into a leadership position.
• Extensive knowledge of payroll systems and financial regulations.
• Experience in processing high-volume, in-house payroll from start to finish, including the ability to perform manual calculations.
• Strong attention to detail, with excellent communication and interpersonal skills.
• Advanced Excel ability, including expertise in lookups and pivot tables.
• Experience with a Time and Attendance system is advantageous but not essential.

Job Offer

Payroll Supervisor (HYBRID):

• Competitive salary ranging from £37,000 to £40,000 per annum.
• Supportive and collaborative work environment.
• Hybrid working arrangement (three days from home, two days in the office).
• Opportunity to join a company that values personal growth.