Document Controller

Document Controller

Application Deadline: 27 June 2025

Department: Technical

Employment Type: Permanent

Location: Battersea, London

Reporting To: Dean Williams / Ed Parker

Description

St James was established in 1996, originally as a joint venture between the Berkeley Group and Thames Water. A wholly owned subsidiary of Berkeley Group since 2007, the company has established a reputation as a design conscious developer regenerating brownfield sites and transforming them into attractive developments, whose design not only creates desirable places to live but also has a positive impact on the immediate area.

St William, a joint venture between National Grid and Berkeley Group, is redefining urban regeneration by turning industrial sites into sustainable, thriving communities across London and the South of England. With the backing of two industry leaders, we tackle some of the most complex technical projects, delivering high-quality developments where people love to live.

The role

The Document Controller manages the document control systems and processes for the development from initial set-up to project completion, taking great pride in having a system with the highest possible standards.

• Manage and track design information within the project EDMS.
• Review and update roles, permissions, and security access for internal and external users.
• Coordinate and distribute technical drawings, track document status, and follow up on outstanding tasks.
• Escalate unresolved document issues to senior managers.
• Ensure quality control of published documentation, checking revisions, references, and titles.
• Address EDMS queries from stakeholders and provide regular status reports on document progress, delays, and RFIs.
• Act as the Viewpoint subject expert, training colleagues and enforcing clear protocols.
• Manage Viewpoint information requests and maintain key trackers (DCNs, consultant appointments, insurance, and handovers).
• Oversee document control processes, including uploading, distributing, and maintaining accurate records.
• Support site teams and stakeholders with EDMS onboarding and registration.
• Generate Field View reports, provide QA sheets, and support Field View administration.
• Produce reports on query and RFI response times using EDMS tools and Excel.
• Work collaboratively with external consultants to ensure compliance with standards.
• Manage O&M documentation, liaising with clients and O&M providers for handover coordination.
• Oversee stakeholder folders on EDMS for clients, legal teams, and housing associations.
• Track and coordinate NCRs with trade contractors to ensure resolution.
• Assist with SharePoint management for internal stakeholders.

Experience required

• Experience working in a main contractor would be desirable.
• Advanced proficiency with Viewpoint document control system desirable but not essential (we are currently using Asite but moving to Viewpoint).
• Intermediate to advanced skills in Microsoft.

This role will be based at Riverlight initially, you will be based on site in Mitcham in the future.

Why join us?

• 25 days annual leave, increasing with service to 33 days.
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Berkeley Foundation volunteer day.
• Private pension plan.
• Group life assurance.

The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.