Personal Assistant

Latham & Bond HR; Coventry; On-site; GBP 25,000 - 45,000

Job description

Personal Assistant / Secretary

Location: Coventry, on-site

Job Type: Full-time

Latham & Bond HR are recruiting for our client, a well-established automotive manufacturing organization. We are looking for an experienced Personal Assistant/Secretary to provide high-level administrative and secretarial support to senior leadership. This role is well-suited to a proactive individual with strong organizational skills and experience in a legal environment.

Key Responsibilities

Executive Support:

• Provide direct administrative and PA support to senior leadership, ensuring smooth daily operations.
• Manage diaries, schedule appointments, and organize meetings, ensuring effective time management.
• Act as the first point of contact, handling correspondence, emails, and calls in a professional manner.

Meeting & Documentation Management:

• Prepare agendas, take accurate meeting minutes, and follow up on action points.
• Draft, proofread, and format reports, legal documents, presentations, and correspondence.
• Maintain organized records and filing systems, ensuring all documentation is up to date.

Travel & Event Coordination:

• Arrange and manage travel itineraries, including flights, hotels, and transportation.
• Coordinate business events, conferences, and team meetings as required.

Legal & Confidentiality Support:

• Work closely with the Head of Legal, handling confidential and sensitive documents with discretion.
• Assist with reviewing contracts, legal paperwork, and compliance documentation.
• Ensure all legal records and files are maintained and easily accessible when required.

Administrative & Office Management:

• Oversee general office administration and coordinate office supplies and resources.
• Support senior leadership with ad-hoc administrative duties to ensure efficient workflow.
• Handle expense reports, invoice processing, and budget tracking for the department.

Skills and Attributes

• Proven experience as a PA, Executive Assistant, or Legal Secretary.
• Legal sector experience (either working in a law firm or supporting a legal team) is highly desirable.
• Strong diary management, organizational, and prioritization skills.
• Excellent communication and interpersonal skills with a professional demeanor.
• High attention to detail, particularly in document preparation and proofreading.
• Ability to handle confidential information with utmost discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and document management systems.
• Ability to work autonomously, take initiative, and problem-solve effectively.

Seniority level

Director

Employment type

Full-time

Job function

Administrative and Legal

Industries

Motor Vehicle Manufacturing