Senior Administrator/Office Manager

We are a small well-established and busy engineering company looking for a new team member with the skills and experience to cover a range of administrative tasks, to support the directors and keep the company running efficiently. Flexibility on working hours and job role dependent on skills. This could be a part time/job share role with some flexibility in working hours.

Responsibilities include:

• Liaison with key customers to ensure smooth running of orders, including attending update meetings, dealing with quality issues and managing resource.
• Support to the Sales Department including creating quotations and liaising with customers via email and phone and handling orders.
• Support to the Service Department, to include unpacking and booking in new jobs, creating quotations, liaising with customers, purchasing of components where required and maintaining accurate records.
• Maintaining supplier channel relationships and maintenance of BOM to ensure availability of components to meet customer timescales.
• Arranging packing and shipping of goods overseas, ensuring all shipping documents are created to customer and customs specifications.
• Keeping accurate records of customs entries and carrying out quarterly reports for submission to HMRC.
• Maintaining company documents and procedures.
• Use of Sage software for sales orders, purchase orders, Bills of Materials and invoicing.
• Bookkeeping duties including bank reconciliation and preparing VAT returns.

Candidate requirements:

• Proficient in Excel and Word.
• Proficient in Sage software.
• Good grammar and attention to detail.
• Shipping and customs experience desirable.
• Professional telephone manner.
• Able to work under their own initiative.

You will be based in the office; however, a driver's license would be advantageous for local deliveries/supplier visits.

• Free on-site parking.
• Early finish on Fridays.
• Generous holiday entitlement.
• Friendly and flexible working environment.

Seniority level

Mid-Senior level

Employment type

Part-time

Job function

Information Technology