Office & Operations Manager

Office & Operations Manager

Based in the Central Edinburgh | on-site role with some flex for hybrid working

4 days per week | hours & days to be agreed

Fixed Term Contract role for 3 months | potential for the role to be extended

Salary up to £40,000 pro-rata (depending on experience)

Search are delighted to be partnered with an Edinburgh based charity to recruit a very hands-on Office & Ops Manager on a 3 month fixed-term contract basis.

This role will be extremely varied as the successful candidate will be working across the entire business providing Operations & Administration support, so we would welcome candidates who have experience of a similar role within a small business touching on all of the below areas.

The successful applicant will work closely with Senior Management during the contract with the main purpose of ensuring that all operations across the business run smoothly.

Duties involved in this role will include:

1. Overall management & co-ordination of all Office Administration including dealing with incoming enquiries, correspondence management, management of filing systems, Office 365 management and systems administration
2. Providing comprehensive support to the committee & associated meetings including scheduling of calendars, arranging meetings, taking minutes & actions tracking
3. Providing support to the Grants Administration process including dealing with Trustees, management of payments & ensuring all information is recorded & filed accurately
4. Supporting the Finance function in support of the Finance Manager including processing of donations, insurance management, dealing with suppliers, invoicing, credit cards, expenses & reconciliations
5. Supporting on HR issues including timesheet processing, employee expenses, organising staff inductions, updating & drafting contracts, maintaining personnel records, dealing with sickness/absences & Health & Safety work
6. Various other Administrative duties as required

In order to be considered for this role your skills and experience should include:

1. Previous experience in a similar varied Office or Ops Management role dealing with duties in line with the above - this experience is ESSENTIAL
2. Excellent interpersonal & communication skills, both written and verbal with the ability to deal with stakeholders at all levels of the business
3. Excellent organisations skills with the ability to manage a varied & busy workload effectively
4. Solid IT Skills including the full MS Office suite, including 365 & providing IT support across the business.

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their beliefs.