Executive Assistant

THE POSITION

To provide executive-level PA support to the Function Head, including extensive diary management, planning, and coordination of meetings, events, and various projects. This role requires managing and prioritizing the workload with a high degree of autonomy and agility to meet business needs and achieve desired outcomes. Additionally, it offers a great opportunity to make the role their own by identifying efficiencies and implementing new ways of working, such as utilizing AI.

Tasks & Responsibilities

• Diary Management: Efficiently coordinate the Function Head's schedule, prioritizing commitments to meet strategic goals.
• Communication: Act as the primary contact for internal and external stakeholders, managing correspondence and queries.
• Meeting Coordination: Organize and facilitate meetings, including logistics, document preparation, and minute-taking.
• Information Management: Ensure confidentiality and secure information flow within the leadership team.
• Project Support: Assist in project management, track progress, and support milestone achievement.
• Relationship Building: Maintain and build relationships with stakeholders on behalf of the Function Head.
• Process and Innovation: Manage purchase orders, invoices, and departmental admin, including organization charts and distribution lists.
• Travel & Expenses: Handle all travel arrangements and expense administration for the CMD/Medical Director.

Requirements

The ideal candidate will be extremely proactive, flexible, and diligent, with the ability to prioritize their workload and handle pressure effectively. They should possess excellent organizational and administrative skills, strong interpersonal skills for effective collaboration, and outstanding written and verbal communication abilities.

Key Attributes:

• Multi-tasking: Capable of juggling a busy workload using initiative and judgment.
• Prioritization: Understand business priorities to prioritize tasks accordingly.
• Quality Results: Motivated and committed to delivering high-quality outcomes.
• Tech Proficiency: Proficient with MS Teams and other tools, and open to learning new skills.
• Attention to Detail: Meticulous in managing tasks and information.
• Integrity: Handle sensitive information with confidentiality and integrity.
• Problem-solving: Adopt a proactive and can-do approach to problem-solving and decision-making.

WHY THIS IS A GREAT PLACE TO WORK

Boehringer Ingelheim has been recognised as a Top Employer in the UK. Being certified as a Top Employer confirms our dedication to a better world of work, delivered through excellent HR policies and people practices. To learn more visit: https://www.boehringer-ingelheim.co.uk/careers/uk-careers/why-great-place-work

Our Company

At Boehringer Ingelheim we develop breakthrough therapies that improve the lives of both humans and animals. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective. Now, we are powered by 52,000 employees globally who nurture a diverse, collaborative and inclusive culture. We believe that if we have talented and ambitious people who are passionate about innovation, there is no limit to what we can achieve.

Why Boehringer Ingelheim?

With us, you can grow, collaborate, innovate and improve lives.

We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is key, because your growth is our growth.

Boehringer Ingelheim is an equal opportunity global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients and communities.

Want to learn more? Visit https://www.boehringer-ingelheim.com

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Pharmaceutical Manufacturing