Assistant Company Secretary

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 30,000 - 50,000

Job description

Our client is seeking an Assistant Company Secretary to support a portfolio of fund entities. The successful candidate will provide regulatory and procedural guidance, ensure compliance with corporate governance standards, and assist with team projects and initiatives. The role may be adjusted based on experience. Full training will be provided as required.

Job Duties:

1. Act as Company Secretary to a portfolio of fund boards
2. Provide regulatory and procedural guidance to boards on company-related matters
3. Review legislative and corporate governance changes, advising on necessary procedural updates
4. Assist with team projects and initiatives
5. Liaise with clients and directors to arrange and facilitate board meetings
6. Prepare and circulate materials for board meetings
7. Attend and host board meetings, drafting and circulating minutes and written resolutions
8. Set up and maintain statutory record files in accordance with regulatory requirements
9. Ensure timely filing of statutory documents and update signatory mandates
10. Complete and submit JFSC Registry annual confirmations
11. Ensure statutory fees and filings, including the distribution of accounts, are completed
12. Notify regulatory bodies of changes to officers, directors, auditors, fund documentation, and registered offices
13. Maintain statutory registers, including directors, secretaries, members, and associated parties
14. Assist with maintaining company secretarial procedures and gathering KYC information
15. Support regulatory compliance visits and audits
16. Review accounts, draft prospectuses, meeting agendas, and marketing materials
17. Ensure compliance with legislative requirements and statutory returns
18. Review and manage SLAs, ensuring adherence and regular updates
19. Prepare Directors' and Officers' Insurance Proposal Forms and ensure ongoing coverage
20. Arrange for client company letterhead setup and availability
21. Provide cover for team members when required

Job Requirements:

1. Good knowledge of the offshore fund industry, particularly regulatory requirements and the role of the company secretary
2. Understanding of laws and regulations applicable to fund management and administration
3. Experience with London Stock Exchange listed entities (preferred)
4. Ideally hold or be working towards an industry-relevant qualification such as ICSA
5. At least 2 years of relevant industry experience
6. Strong team ethic and effective communication skills
7. Excellent client service orientation
8. Strong time management skills and ability to work under pressure
9. Sound judgment and problem-solving abilities

What You'll Love:
Our client offers a professional and supportive working environment where you will develop key skills in company secretarial services and regulatory compliance. You will have the opportunity to work with a diverse range of fund entities, gaining valuable experience in corporate governance. Ongoing training and professional development support are available to help advance your career.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here.