EA to Global CEO - 6 Month FTC

About the Role:

The Executive Assistant serves as the primary point of contact for internal and external people on all matters pertaining to senior management and their respective teams.

• Primary point of contact for the Global CEO and Global Investment team, both internally and externally
• Comprehensive diary management, including scheduling meetings across multiple time zones
• Coordination of international travel, including visa arrangements, detailed itineraries, and logistical support
• Planning and execution of Townhall meetings, including agenda coordination and logistical arrangements
• Light oversight of the administrative team, comprising two Executive Assistants and one Team Assistant
• Providing support on special projects and initiatives as required
• Managing CEO expenses with accuracy and efficiency, ensuring timely processing
• Leading the organisation of key company events, including the Summer Party, Team Building activities, and Christmas Party
• Planning and delivering twice-yearly partnership summits
• Organising an annual conference, overseeing all logistics and stakeholder coordination
• Managing the team’s schedule and logistics for key industry events, including Cannes and CES
• Keeping the department informed by sharing key communications and updates as needed
• Proactively engaging with the team and fostering collaboration

Experience we are looking for:

• Experience as an EA at CEO level
• Strong organisational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Experience managing a team
• Discrete and able to maintain confidentiality
• Behaves in a professional manner with tact and diplomacy
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and clients
• Excellent time-management and problem-solving skills
• Strong verbal and written skills
• Pro-active, can-do attitude, solution-focused
• A team player who is personable, approachable, and helpful