EA to Global C-suite Exec

Marcilly Recruitment Ltd; London; On-site; GBP 60,000 - 80,000; Full time

Job description

EA to Global C-suite Exec Job Description

Marcilly Recruitment is working with a globally renowned brand to recruit a high-calibre EA to Global C-suite Exec based in London. They are looking for a hardworking, highly efficient and meticulous EA who has the ability to work at a very high-level for a leading principal in their field. You will also work closely with the UHNW family office and other global assistants.

The successful EA to Global C-suite Exec must speak fluent Italian and English.

Salary: £60,000 - £80,000

Benefits: bonus; healthcare; pension; 25 days holiday (up to 30 days for service) + brand discounts

Hours: 09:00 – 17:30 Monday to Friday in the office – there will need to be flexibility out of hours

Location: Mayfair, London

Start date: ideally ASAP but happy to wait a notice period

Once that relationship and trust has been established with the principal, this will be a true right-hand EA role. They are looking for a highly efficient EA to Global C-suite Exec who can manage an incredibly varied workload and work across all of the principal’s different projects and day to day demands. It is a very demanding role that requires a lot of dedication, but it will be hugely rewarding, meaty and interesting.

This is a fantastic opportunity to work in a career defining role at such a high level. However, it will require a lot of dedication and flexibility out of hours to meet the demands of working in a global, UHNW role.

The successful EA to Global C-suite Exec will be part of a great team in London and support network globally. You must be able to work with other assistants in other global offices. They are seeking a strong team player who can work well with other assistants to achieve the same end goal.

EA to Global C-suite Exec Key Responsibilities

• High level inbox management, flagging, filing and responding to emails on their behalf when approved to do so. The principal’s inbox receives hundreds of emails a day, so the ability to determine what is and isn’t important and keep the inbox clear.
• Coordinate complex calendar, travel (private charter), and meetings on a global level. The principal is constantly travelling, being in different continents each week. Their diary is always back-to-back and constantly changing. The successful EA to Global C-suite Exec must be able to prioritise effectively and understand the principal’s priorities.
• Act as a gatekeeper to the global C-suite Exec and manage their time as effectively as possible to ensure maximum efficiency.
• Managing board papers and meeting packs.
• Prioritise conflicting needs and handle matters expeditiously.
• Proactively keep on top of the principal’s projects and workflows. The successful EA to Global C-suite Exec must be good at forming relationships with internal and external stakeholders, liaising, coordinating and chasing others on project / workflow progress and action points.
• The ability to meet strict deadlines and keep the principal informed of progress.
• Maintain highly accurate contact list and database which needs to be updated regularly.
• Manage multiple projects as assigned by the Global C-suite Exec.
• Work closely with the EAs of other senior leaders across the Group and the family office.
• Financial management and strict record keeping.
• High level relationship management with high-profile internal and external stakeholders. The ability to work within a global team, adapting to different working styles.
• Managing communications on behalf of the principal, writing drafts for proof etc.

EA to Global C-suite Exec Specification

• Ideally educated to degree level.
• Fluent Italian and English at a business level – written, spoken and reading (must be bilingual).
• Strong experience supporting a Senior Director or C-suite member in a company with a global outlook or presence.
• Understanding how to approach and work closely with Senior Directors and their EAs.
• Experience of organising complex travel itineraries and meetings.
• Strong levels of attention to detail at all times.
• Ensuring high standards are always maintained in high-pressured working environments.
• Ability to work to competing deadlines and prioritise effectively.
• Experience of working with a global team / clients.
• Excellent organisational skills and the ability to multitask.
• Effective problem-solving skills.
• Impeccable time management.
• Self-motivated, committed and able to work well independently and as part of a team.
• Strong work ethic, with a flexible and dedicated approach.
• Exemplary interpersonal skills and the ability to form relationships at a high level.
• Trustworthy and discreet as you will be privy to a lot of sensitive information.
• Able to adapt quickly to changes in a calm and unflustered way.
• Advanced knowledge with MS Office (Excel, Word, PowerPoint, E-mail).

There may be occasional international travel to meet the requirements of the role.