EA - Founder International Gallery

EA - Founder - International Art Gallery (Based 5 days on site in the West End)

An exceptional role has arisen for a polished and articulate (degree standard) Executive Assistant with a background in the art world, gallery, auction house, or luxury goods at a senior level. You will have knowledge, experience, and a leaning towards the art world plus 8 years+ as an Executive Assistant within a similar realm. Top English skills, written and spoken, as you will be drafting emails and writing speeches.

This role is on an international level with a hugely successful founder who values commitment and discretion. You will be representative of the Founder and have top liaison skills between internal and external members of staff & the team both in the UK and abroad. You must be adept at dealing with all levels of individuals and be happy to take on an ever-changing schedule, including some out of hours if needed.

Responsibilities:

1. Top diary management, which is fluid and extremely changeable.
2. Logistics and preparation/organization of travel, covering both UK and abroad.
3. Creating detailed itineraries, including research information and required paperwork.
4. Drafting of emails and preparation of speeches.
5. Preparation of Board meetings and relevant paperwork.
6. Keeping abreast of current projects/issues within the company and acting as a gatekeeper when required.
7. Juggling conflicting requests and agendas while dealing with individuals in a professional and courteous manner.
8. Handling about 20% of the role which is personal support (private dinners, gifts, etc.).

Happy to take on what is needed and roll up your sleeves when required. Flexible on pitching in whatever comes through the door, you have a positive "can do" attitude which is at the fore of your work. A collegiate attitude is essential, as there is a super team around you and a Family Office who handle most of the private support for the Principal.

Fantastic working atmosphere within one of the UK's top teams who are helpful and great to work with. You will be supporting a well-known figure who is continually busy and successful, requiring your 100% commitment to keep his business life flowing properly and on schedule. Excellent package + bonus.