EA and Project Coordinator

ZipRecruiter; London; Hybrid; GBP 45,000 - 55,000

Job description

Job Description

C&C Search is currently recruiting a Project Coordinator and Executive Assistant for a highly successful executive search firm in the heart of London. This role offers an excellent opportunity for career progression, hybrid working, and the chance to be at the centre of a dynamic and fast-paced business.

All about the role and company I would be working for!

Position: Project Coordinator and Executive Assistant – supporting senior leadership including the CEO/Director of Portfolio
Salary: £45,000 - £55,000 depending on experience
Hybrid set up: 3 days per week in the London office (8:30am-6:00pm)
Benefits: 25 days holiday, private health and wellness scheme, socials and bonus

What they do: A boutique executive search firm specialising in high-level recruitment across various industry sectors, providing bespoke search solutions for their clients.
Size of company: A growing mid-sized firm with a collaborative team structure
Company culture and what makes them great to work for: This is a dynamic and high performing environment where your contribution will be valued and visible. The company is committed to accelerated personal development and progression, providing you with the tools and framework to create a clear path for succession. Their fast-paced yet supportive culture encourages collaboration and professional growth, with regular social events fostering strong team relationships.

Key responsibilities for this Project Coordinator and Executive Assistant position:

• Search Project Coordination - Supporting the team with search project management, setting up key milestone client meetings, coordinating pitches and shortlist calls
• Stakeholder Management - Developing robust working relationships with internal and external stakeholders
• Diary and Travel Management - Seamlessly organising schedules to maximise time and meet search deadlines
• Documentation and Proof-reading - Creating and editing professional documents including pitch decks, search packs and candidate briefing packs
• CRM Management - Maintaining and updating the CRM system with relevant search information
• Events Management - Supporting client events from invitation creation to follow-up
• Internal Meeting Support - Organising and creating collateral for internal meetings
• HR Support - Assisting with new starter onboarding and benefits administration
• Marketing Support - Compiling newsletters and maintaining website content

What background and experience are the company looking for?

• Previous experience as a Project Coordinator, Executive Assistant or Personal Assistant, ideally in a fast-paced business environment
• Exceptional organisational skills with the ability to multitask and prioritise effectively
• Proficiency in Microsoft Office Suite, especially PowerPoint
• Experience with CRM systems
• Excellent attention to detail and proof-reading abilities
• Strong communication skills with the ability to build relationships at all levels
• Discretion when handling confidential information
• Proactive approach and ability to work under pressure
• Team player mentality

Please apply online asap for this Project Coordinator and Executive Assistant position, if your experience aligns and sounds like you!

For this role C&C Search is acting as an employment agency.