Senior Assistant Company Secretary

ENGINEERINGUK; United Kingdom; On-site; GBP 40,000 - 60,000; Full time

Job description

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Sector: Administration and Secretarial
Role: Senior Executive
Contract Type: Permanent
Hours: Full Time

We're a national law firm with a local reach. Our philosophy is 'we're legal and financial experts that care' - something you'll find in the way we work with our clients and how we support our teams. Working here you'll feel a part of our friendly and inclusive environment.

We'll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities.

An opportunity has arisen for a Senior Assistant Company Secretary to join our Company Secretariat team based from one of our Regional offices.

Your Role and What You'll Be Doing

As a Senior Assistant Company Secretary you will be working closely with and supporting the Company Secretary / General Counsel to ensure that the Irwin Mitchell Group make effective and efficient decisions which are compliant with law and regulation. This is a Group role supporting all Boards, and Board Committees, including the LLP subsidiaries and Executive Directors. This is not a client facing role, it is an in-house role.

What You'll Be Doing

• Assisting with the Board meetings, including preparing and drafting annual meeting plans, agendas, reports and papers for distribution prior to the meetings, liaising with non-Executives, Executive Directors and executive management and external parties as required and attending meetings where necessary.
• Providing company secretarial support to Group Committees and subsidiary boards (including SRA and FCA regulated entities) including organising, preparing agendas and papers for and taking minutes (taking into consideration legal and regulatory responsibilities and reporting requirements) at meetings, advising as secretary to the sub-committee and subsidiary boards.
• Supporting the Chairs as required on regulatory and governance developments and best practice.
• Overseeing the creation and maintenance of schedules and actions of Board and Committee meetings and maintaining rolling agendas.
• Ensuring that statutory records, board and committee minutes are maintained and liaising with external company secretarial administrators and registrars in relation to filings and group company minutes.
• Undertaking various corporate governance projects as required, including but not limited to reviews of terms of Reference and Matters Reserved for the Board, oversight of project insider lists, and annual reporting requirements.
• Supporting all year-end work including the production of the annual report and notice of AGM, the AGM itself, share grants and exercises, Board and Board committee evaluations and external auditor evaluations.

About You

We're looking for an experienced Assistant Company Secretary who thinks critically, enjoys solving problems and has a working knowledge of UK Company Law and its application in a private limited company. Our ideal candidate will have the following:

• Demonstrable experience of subsidiary management, meeting support and minute taking.
• The ability to provide a service to C-suite level stakeholders and build lasting relationships.
• A solid background of working in a company secretarial role with several years' experience.
• Be educated to degree level and/or ICSA qualified (Associate) or previously qualified as a Solicitor.
• Experience working within Professional or Financial Services environment, ideally within the Legal sector.

If this sounds like you and you want to join a thriving team, hit the apply button below for consideration!

Our Benefits - What We Can Offer You

• 25 days holidays as standard plus bank holidays - You can 'buy' up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days - Two days of volunteering every year for a cause of your choice (fully paid).
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!

Additional Information

As part of the Irwin Mitchell Group's onboarding process, all successful applicants are required to complete the group's employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders.

Irwin Mitchell LLP is an equal opportunity employer.

If the role is homeworking, you will be assigned to your closest office and travel may be required in line with business need to that office.