PMO Manager

Clinigen; Weybridge; Hybrid; GBP 40,000 - 80,000; Full time

Job description

Clinigen is a rapidly growing global specialty pharmaceutical services business with a unique combination of services across the pharmaceutical lifecycle. We currently have over 1,000 employees headquartered in the UK with global offices in the US, EU (Belgium, Germany, France), Asia Pacific, and South Africa. Clinigen is growing rapidly and is positioned well for an exciting future of continued expansion.

The Role:

Due to our continued growth and expanding team, we are excited to be recruiting a passionate, proactive and collaborative PMO Manager to help shape and strengthen our evolving PMO function.

You will be at the heart of the project delivery engine for our global transformation programme and will be responsible for managing oversight of our key strategic projects, monitoring and reporting progress ensuring they run to plan, budget and benefits delivery. You will provide critical support to project and programme managers to help drive performance and lead analytical analysis to turn data into actionable insights.

This role is perfect for someone who thrives in a dynamic work environment and who is eager to make a difference and help steer Clinigen’s transformation. We also see this role as a steppingstone to future development into programme leadership or similar across the business.

We operate as a close-knit team where ‘teamship’ is our DNA, so if you are looking to work in a busy and exciting department where the status quo is challenged with the opportunity to get involved in a wide-ranging portfolio then please get in touch.

Please note this is a hybrid position 2 days office based (Weybridge) 3 days WFH.

Key Responsibilities:

1. Programme Governance: Maintain governance frameworks, ensuring timely project reporting, risk management, and compliance.
2. Reporting & MI: Prepare high-quality management information, status updates, and executive-level presentations.
3. Resource & Financial Management: Monitor budgets, track costs, and assist in resource planning and allocations.
4. Stakeholder Management: Liaise with senior stakeholders across business, technology, and compliance functions to ensure programme alignment and transparency.
5. Change Control: Manage change requests, ensuring project scope and delivery timelines are clearly defined and adhered to.
6. Risk & Issue Management: Identify, track, and escalate risks and issues, ensuring appropriate mitigating actions are in place.
7. Documentation & Process Improvement: Maintain programme documentation, templates, and methodologies, driving continuous improvement.
8. Crisis Management: Responsible for running crisis management meetings, to include actions, comms, stakeholder management and reporting.

Skills and Competencies:

1. Excellent Communication Skills: Whether presenting to senior leadership or collaborating with project teams and front line operations teams, your communication skills are clear, concise, and tailored to your audience.
2. A Passion for Continuous Improvement: You are always looking for ways to optimise processes and improve project outcomes, staying ahead of the curve in the ever-evolving field of project management.
3. Leadership: Ability to support experienced project managers and resources effectively.
4. Problem-solving: Ability to address complex project challenges and risks.
5. Communication: Excellent verbal and written communication skills for reporting and stakeholder management.

Minimum Qualifications:

1. Minimum 5 years’ experience in project management or a PMO role, with a track record of successful project delivery.
2. Experience in supporting process change and understanding process improvement models (such as Lean Six Sigma).
3. Understanding of Risk Management processes, Issue Management processes, Benefits Realisation planning and monitoring.
4. Effective interpersonal and presentation skills, possessing the confidence to build relationships with all levels of stakeholders and influence both internal and external stakeholders.
5. Strong Management Information reporting skills using the Microsoft Office suite (SharePoint lists, PowerBI reports and dashboards, Excel, Power Pivot, Lookups, VBA).
6. Certifications in project management such as but not exclusively PMP, PRINCE2/MSP or 6Sigma.
7. Higher education or degree in business / management.

Benefits:

1. 27 days holiday plus 8 bank holidays.
2. Discretionary Bonus Scheme.
3. Pension contributions 4.5% matched.
4. Life assurance 4 x annual salary.
5. Flexible Benefits Platform with £25/month Company contribution.
6. Annual salary review.
7. Independent financial advice service.
8. Enhanced Employee Assistance Programme.
9. Shopping discounts with retailers.
10. Long service awards.
11. Recognition scheme & employee of the year awards.

If you’re ready to take your career to the next level and make a lasting impact on a growing organisation, we want to hear from you!