IP Filing Administrator

Job Purpose

The IP Filing Paralegal will be part of our patent operations team based at our Head Office in Chalfont St Peter, Gerrards Cross, Buckinghamshire. Working as part of a team, the IP Filing Paralegal sees the validation process through from beginning to end, ensuring deadlines and country-specific requirements are met. This is a highly administrative role where accuracy and efficiency are paramount, and where a good understanding of European Patent filing formalities will be developed.

Job Overview

Key Responsibilities

• Interpretation of client requirements to input validation orders on to the RWS workflow management system
• Preparation and sending of formal confirmation of validation orders and required filing documentation to clients
• Coordination of validation orders with filing agents and patent offices
• Monitoring of EP formalities deadlines
• Swift resolution of issues arising throughout the validation process
• Assistance with validation queries from customers and internal teams
• Co-operation with IP Translations and Renewals teams to ensure successful validations and excellent customer service.
• Provision of instructions to ensure timely and accurate invoicing of completed work

Skills & Experience

• Previous administration experience
• Ability to work under pressure and experience of workload prioritisation
• Strong attention to detail
• Ability to multi-task
• Ability to deal courteously and efficiently with a wide range of people
• Strong written and oral communication skills
• Ability to work independently and as part of a team
• Knowledge of another language to A level proficiency or above would be an advantage.

RWS Values

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as One RWS.

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics.