Assistant Purchasing Manager

Pepe's Piri Piri; Watford; On-site; GBP 25,000 - 45,000

Job description

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Holiday: 28 days holiday inclusive of bank holidays

Benefits: Optional contributory statutory pension; Free onsite parking; free onsite gym.

Place of Work: Pepe’s Head Office, Unit 3, Olds Approach, Watford, Hertfordshire, WD18 9RU.

NO FLEXIBLE WORKING AVAILABLE

Working Hours: Monday - Friday 09:00 – 17:00

Reporting to: Purchasing Manager

Experience: Minimum of 4 years of relevant experience in either food purchasing and/or food supply chain.

Skillset: Essential – high level of proficiency in Microsoft Excel, Word and Outlook.

Job Summary

Pepe’s Piri Piri (Pepe’s) is the leading Piri Piri chicken franchise in the UK with over 220 franchised stores nationwide. The Assistant Purchasing Manager will be working directly with the Purchasing Manager to ensure the supply chain of products from manufacturers to stores through the Pepe’s Approved Supplier network. They will also be responsible for additional projects on a weekly basis that ensure network compliance with Pepe’s food-related systems.

Responsibilities to Include:

1. Supply and distribution:
1. Take orders from Pepe’s Approved Suppliers and place these with Pepe’s approved manufacturers. Ensure all orders are tracked through from request to delivery.
2. Ensure invoices have been paid on all Supplier stock requests.
3. Review stock levels of Pepe’s Approved Suppliers on a weekly basis to ensure they are maintaining minimum stock levels.
4. Create weekly reports to demonstrate stock levels are holding above minimum levels.
5. Daily management of the Pepe’s Food Service email box.
6. Analyse monthly sales reports from Pepe’s Approved Suppliers.
7. Check ordering portals to ensure only approved products are shown.
8. Create monthly reports to show stock levels and order requirements of all Pepe’s manufactured products.
9. Place monthly orders for Pepe’s central depot with manufacturers of Pepe’s branded products, ensuring all orders are tracked through to delivery.
10. Analyse weekly stock reports from Pepe’s central depot to ensure minimum stock levels at all times.
11. Ensure only approved ingredients are supplied to stores.
12. Build a strong working relationship with Pepe’s Approved Suppliers.
13. Communicate any changes in store details to relevant suppliers and distributors.
14. Manage the application and approval process of any store requests for supply of Pepe’s Approved Products.
15. Process any changes in store ownership, informing all stakeholders of any relevant changes.
16. Assist Pepe’s stores and Franchisees daily with any product or ingredient issues.
2. Compliance and Operations:
1. Quarterly review of all Pepe’s Approved Products spec sheets.
2. Oversee and keep software systems up to date.
3. Ensure all Pepe’s recipes are up to date.
4. Assist Area Managers with compliance with food-related systems and requirements.
5. Ensure stores only use Pepe’s approved products and ingredients.
6. Maintain and update the Pepe’s Approved Ingredients list.
7. Resolve customer queries on allergens and nutritional information.
8. Draft all memos from Pepe’s Food Service.
3. Team Cover:
1. Provide general support to the Head Office Operational Team as required.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Purchasing and Supply Chain
• Food and Beverage Services